Coronavirus (COVID-19) Advisory

Copenhagen Status Updates

7 September 2021 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 7 September 2021

Dear AGC Biologics Employees,

The AGC Biologics COVID-19 Guidelines and Health Decision Matrix have been updated (please see attached). The updated guidelines take into account various changes in protective measures made by country and regional health authorities based on vaccination rates and infection rates. We will continue to provide updates as conditions change. 

If you have any questions or concerns, or require additional clarification, please contact your site EHS Department representative.

Best regards,

 

David Steinbacher

Director, EH&S

 

11 March 2021 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 10 March 2021

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance which contains the following addition:

  • (#16 - New) Additional quarantine guidance is provided for persons who have been fully vaccinated and have been in close contact with a COVID positive individual. Specific criteria is provided.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

David Steinbacher

Director, EH&S

 

23 December 2020 | Message from Vlad Makarenko

Attachment: COVID-19 Health Decision Matrix UPDATED 15 DEC 2020

Dear colleagues,

Please find attached the updated Health Decision Matrix, which will govern how we manage the various COVID-19 situations at our site in Copenhagen. The document also includes specific examples with corresponding answers for your information.

With the recent developments of the lockdown in Denmark and closing of schools and child-care institutions, we realize that some employees might find difficulties with ensuring childcare for their children. In those cases, since this situation is not health-related, please address it directly with your line manager. Absence management of these cases falls into Category 6 of the attached Matrix. However, it is of paramount importance that the essential employees are on site to ensure business continuity.

We will keep monitoring the situation and will be informing you of any changes in the future.

On behalf of CPH LT and EHS Team,

Vlad Makarenko

Vice President, Human Resources

 

20 December 2020 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 20 December 2020

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance. Social Distancing requirement #5 has been updated to reflect the following:

  • Facemasks are required at all times for face-to-face meetings involving more than 2 people.
  • Meeting duration must be kept to a minimum to reduce personal contact
  • Eating and drinking is not permitted during face-to face meetings.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

Best regards,

David Steinbacher

Director, EH&S

 

15 December 2020 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 15 December 2020

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance which contains several changes:

  • (#13) The quarantine time for close contact persons has been changed to 10 days (without a COVID test) and symptom free or 7 days (with a negative COVID test taken 48 hours before the end of quarantine) and symptom free.
  • (#14.b.) A person is in close contact if the contact occurred 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated. The previous requirement was 6 days prior to a positive diagnosis.
  • (#15 - New) Persons who have tested positive for COVID and recovered, and later are in close contact with a COVID positive person, will not need to quarantine or be tested again for up to 3 months as long as they do not develop symptoms.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S

 

 

13 November 2020 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 12 November 2020

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance which contains a change in our daily temperature check requirement found in requirement #4. This change is being made due to the increasing rate of COVID infections being observed in all global regions and the need to ensure the safety and health of all employees at each location.

It is mandatory that each employee check their body temperature at the start of the day when arriving onsite using the temperature kiosk station or hand-held thermometer provided.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

Best regards,

 

David Steinbacher, MPH, CSP

Director, EH&S

 

24 SEPTEMBER 2020 | Message from David Steinbacher 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory. Requirement #3 in the Quarantine Requirements; Air Travel section has been added.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


21 SEPTEMBER 2020 | Message from J.D. Mowery 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Hi Team,

Please note that the most current version of the Travel Policy was discussed last night at the Business Continuity meeting.  We have agreed to return the provision for testing on Day 4 and Day 6 (from last known risk) as an option in lieu of the 14 day quarantine.

David will revise the policy in the next couple of days but it is acceptable to implement this practice as we had been.

 

Cheers,

J.D.


20 SEPTEMBER 2020 | Message from David Steinbacher 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory which contains a change to section: Quarantine Requirements; Air Travel ( requirements  1 and 2). As COVID conditions and country restrictions are frequently changing, we are continuing to monitor the pandemic situation closely and will provide future updates as necessary.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


27 AUGUST 2020 | Message from J.D. Mowery

Dear All,

Thank you for sharing your concern and wanting to do what is best for the site.

There are still some doubts about how to wear the masks.

 

Guide on how to wear the masks:

Cover mouth and nose. Folds down, blue out and metal at top if applicable.  See our colleague Lone’s picture.

 

Take Care

J.D.

 People Pic - Lone - Facemask

Facemask


17 AUGUST 2020 | Message from J.D. Mowery

Hello All,

We hope you are all well and for those of you who managed to take some time off, we hope you are recharged to finish out a very strong 2020!

It has been a while since a site update went out with the holiday season and shutdown so we want to ensure that everyone is on the same page upon returning to the site.  Below are some key highlights, reminders and updates:

 

Staff return to site – We are still progressing fairly well at this time with no positive cases here at the site for several weeks.  As long as this holds true through the end of this week we will allow a small group to return next week and then monitor for 2 weeks.  If that goes well another small group will be added to the onsite staff.

Social Distancing – 2 meters will remain in place at all AGC sites for the time being.

Air Travel – If traveling by air we are all still required to be in quarantine for 14 days or to have two negative tests on Days 4 and 6 upon return.

Meeting Sizes – We will not be increasing our meeting sizes at this time; as you have likely seen over the weekend the Danish government has also made the decision to stay with the current meeting sizes.

Control of visitors / external contractors – focus is only on allowing business critical visitors / external contractors on site

Testing – It is mandatory that all employees contact EHS and their manager / supervisor in the event that you have taken a test for COVID-19.  This needs to happen as soon as possible after the test is taken.

AGC guidelines – available on the COVID-19 Employee Advisory Page (link is also on CPH Sharepoint site)

EHS training – take the assign trainings in SafetySkills

Masks – As many of you have seen over the weekend the Danish government has ramped up the use of masks around Denmark.  We will continue to wear masks in common areas and upon entry into meeting rooms.  If the meeting room is large enough to accommodate the 2 meters of social distancing the masks can be removed during the meeting but must be worn when exiting the room as many come in close proximity passing through the doors and returning to the common areas. See below table.

It is also important that we practice good hygiene with our masks on site.  Regardless of whether the mask is reusable or disposable, you are responsible for disposal, storage and ensuring you do not place it anywhere that could put another colleague at risk (example – laying them on the table at lunch)

MASK ON MASK NOT REQUIRED TO BE WORN BUT MASK MUST BE AVAILABLE TO PUT ON  
All corridors, aisle ways, stairways, common areas External areas with social distancing maintained (such as walking between the buildings)
Multi-occupancy office Solo occupancy office
< 2 meter from another person or occupied workstation (office, desk, lab station)
  • If >2 meters from your colleagues – stationary at your work station (office, desk, lab station)
  • While eating or drinking and keeping >2 meters from your colleagues
Meeting rooms – during entry and exit In meeting rooms if > 2 meter is maintained
Gowning rooms, up to the point of exiting the gowning room Follow GMP procedures from here onward

 

We have received requests to substitute Face Shields for mouth covers/masks where people are having a skin irritation associated with the mouth covers/masks.  This is being evaluated for implementation since the mouth covers/masks are not going to be removed in the immediate future.

 

Here are some options for staying updated on the news:

Updated information from the Danish authorities: www.coronasmitte.dk

Danish news in English: https://www.thelocal.dk/

 

As always please feel free to stop by or email with any concerns, as an FYI I am now sitting in VAT83A, Third Floor, office 3.06.

 

My very best,

J.D.


27 JULY 2020 | Message from David Steinbacher 

Dear AGC Biologics Employees,

 

In order to be consistent with our efforts to prevent transmission of COVID-19 at each of our locations, we need to exercise the same degree of diligence during business travel and when considering after-hour facility activities. Country and local regulations pertaining to restaurant dining and social gatherings has been shown to vary widely depending on regional infection rates and reopening stages. The risk of transmission increases as restrictions are relaxed which runs contrary to the strong measures we have taken at each site to prevent infection.

 

For this reason, effective immediately, dinners and social gatherings involving groups of AGC Biologics employees alone, or in association with contractors or clients, are not permitted due to the increased risk of COVID-19 transmission.  

 

If you have any questions, do not hesitate to contact me or your site EHS representative. 

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


16 JULY 2020 | Message from J.D. Mowery 

Dear CPH Team,

I wanted to reiterate my appreciation for the open dialogue and patience while we navigated the last few weeks.  We acknowledge that with many activities ongoing the additional restriction of masks has not been easy.  Thank you for playing your part and following the guidelines.

 

To continue ensuring the safety of our team, employees must continue to practice social distancing and stay at least 2 meters apart when possible and sanitize hands often.

 

Employees are still required to wear facemasks at all times when unable to effectively practice social distancing while on site.

 

COVID-19 social distancing guideline is available on the COVID-19 Employee Advisory Page (link is also on CPH Sharepoint site)

 

Update on the use of masks at CPH - The table below indicates instances in which you are required to wear a facemask (left column):

 

Mask On

Mask Not Required to be Worn but Mask must be available to put on

All corridors, aisle ways, stairways, common areas

External areas with social distancing maintained (such as walking between the buildings)

Multi-occupancy office

Solo occupancy office

< 2 meter from another person or occupied workstation (office, desk, lab station)

  • If >2 meters from your colleagues – stationary at your work station (office, desk, lab station)
  • While eating or drinking and keeping >2 meters from your colleagues

Meeting rooms – during entry and exit

 

In meeting rooms if > 2 meter is maintained

 

Gowning rooms, up to the point of exiting the gowning room

Follow GMP procedures from here onward

 

 

Mask Supply Locations

  • All Thermometer stations (VAT83A, VAT83B, VAT85)
  • Canteen entry in 83B (indoor and outdoor seating)
  • Entry to locker rooms

 

For reference the following link provides some guidance on the do’s and don’ts on wearing - WHO. https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public/when-and-how-to-use-masks

 

Cloth face coverings may help prevent people who have COVID-19 from spreading the virus to others. See updated guidelines from the Danish Health Authority

https://www.sst.dk/-/media/Udgivelser/2020/Corona/Forebyggelse-af-smittespredning/Forebyggelse-af-smittespredning-publikation.ashx?la=da&hash=FD3E64042EEDB7A6C3305BD37A003B5B58B1BC79

 

We appreciate your continued support in helping to maintain a safe environment for everyone at our site.

 

If all goes well the intention will be to start easing these restrictions further and allowing more people onsite around 15AUG20 but we need to be certain we have continued to protect the site as many of us return from holiday travels.

 

Take care and stay well,

Wishing you safe summer holidays

J.D.

 


9 JULY 2020 | Message from J.D. Mowery

Dear All,

 

In the last few weeks had seen some concerning numbers here in Denmark. As many of you prepare to go on holiday, it is important to remain cautious, focused and responsible to keep yourselves and each other safe and ultimately avoid additional cases. 

When coming back from holidays we still need to keep the site safe so please be mindful about the difference between AGC and Danish Travel Advisories & Quarantine Requirements (see below for more info).

While we do plan to begin looking for opportunities to return staff to site and relaxing appropriate policies, we also want to ensure that the situation stays under control after people return from summer holidays.  The intent is to look for opportunities to begin adjusting our local policies as early as the end of next week.  We will again look at another phase of adjustments for 01AUG20.  Assuming we continue to maintain our level of control we would make further adjustments on 15AUG20.

The subject of mask wearing continues to come up as well.  We do intend to phase this out by 15AUG20 assuming the site continues to exhibit a high level of control but we ask that you remain diligent and patient until then.

 

As a reminder:

 

  • Please respect the 2 meter social distance and facemask requirements and encourage / remind your co-workers and site visitors to do the same.
  • Wash and sanitize your hands as often as possible.
  • Avoid touching contact points.
  • All social interactions at breaks, lunch and elsewhere should be kept to a practical minimum and respect the social distancing guidelines. We recognize that lunch and breaks are your time to decompress, but as you know, congregation can lead to the spread of the virus – please be careful.
  • Do not share food - this also pertains to birthday celebrations, department breakfasts etc.

 

Please find below a number of useful links to COVID-19 related information sources (both internal and external).

If you require any additional support or have questions or suggestions please reach out to myself or Shahida Hamid.

 

Stay safe and look after yourselves and each other.

J.D.

 

Travel Advisories & Quarantine Requirements  

  • Traveling guides are updated weekly by the Ministry of Foreign Affairs of Denmark. Every person must confirm, based on their chosen destination, if they have to adhere to a 14-day quarantine.
  • IMPORTANT REMINDER: Per AGC Biologics guidelines, ground travel to the countries on Denmark’s open list does not require quarantine. However, ALL AIR TRAVEL requires quarantine upon return.
  • To reduce quarantine period after air travel: there must be two (2) consecutive negative COVID-19 test results (1st test 4 days after last day of known risk; 2nd test 6 days after known risk).
    • Book the tests in good time as there can be a long waiting list

Ministry of Foreign Affairs: Travel Guides

Ministry of Foreign Affairs: Adjusted Travel Guides as of 2 July

Politi: Traveling into or out of Denmark

 

COVID-19 Data & State Statistics

Politi: Coronavirus in Denmark

Politi: Latest News from the Authorities

Danish Health Authority: Coronavirus/COVID-19

Sundhedsstyrelsen: Numbers and Monitoring of COVID-19

Sundhedsstyrelsen: Questions and answers about new coronavirus and COVID-19

World Health Organization: Coronavirus Disease (COVID-19) Dashboard

Johns Hopkins: Coronavirus Resource Center – World Map

 

COVID-19 Advisory Page Quick Links

AGC Biologics COVID-19 Advisory, Main Page (includes question/feedback button)

Copenhagen Site Status Updates

Copenhagen Site FAQs

Copenhagen Site Documents + Online Resources

AGC Biologics COVID-19 Message to the Community + Partnerships + News

 

EHS TrainingMake sure you are caught up!

SafetySkills (login required)

 

★★The Fun Stuff★★

Global Art Contest – We’re still accepting any last-minute entries today from employees and their children, this week only. We need CPH to be represented!

Employee & Pet Spotlight – Accepting fun photos of you and your pets through the end of the year!

 

25 JUNE 2020 | Message from J.D. Mowery

Dear all,

Thank you for sharing your concern and wanting to do what is best for the site.  There has been some doubts about how to wear the masks.

 

Guide on how to put on the mask is attached (the same that is on the packets).

 

As per below pic:

Side where string is attached should go against your face

Facemask

 

Facemask is not a respirator and there isn’t a constraint on breathing as there is no filter and therefore no significant resistance.  There is no constraint from the working environment authority on max time one can use a facemask during the day.

 

But relevant number of breaks are advised and this should be easy to comply by as per below email, section “Acceptable times to have mask off”.

 

Take Care

J.D.


24 JUNE 2020 | Message from J.D. Mowery

INFORM - Required Mask Usage Onsite at CPH Effective 25JUN20

Hi Team,

We have made a decision to implement an immediate response onsite to further protect all of you.  Over the next 24 hours we will stage protective masks at the locations below for use in the situations described.  As of Thursday morning (25JUN20) these will be mandatory until further notice.

 

Mask Supply Locations

  • All Thermometer stations (VAT83A, VAT83B, VAT85)
  • Canteen entry in 83B (indoor and outdoor seating)
  • Entry to locker rooms

Required Usage within All Buildings

  • Onsite staff from entries onward
  • Movement within the facilities - office areas, labs, warehouses, canteen, common areas
  • Gowning rooms, up to the point of exiting the gowning room – follow GMP procedures from here onward

Acceptable Times to have Mask Off

  • Replacing current mask
  • If >2 meters from your colleagues – stationary at your work station (office, desk, lab station)
  • In a closed office or meeting room, if alone
  • While eating or drinking

For reference the following link provides some guidance on the do’s and don’ts on wearing - WHO. https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public/when-and-how-to-use-masks

 

While we understand that wearing masks can be uncomfortable, especially for extended periods of time, wearing facemasks and practicing social distancing is critical in keeping our teammates, ourselves and our families safe — and allows us to work towards returning additional staff back onsite safely. This also helps to ensure the safety of the essential employees who work on the customer products that are ultimately delivered to patients.

 

Many thanks,

J.D.


23 JUNE 2020 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19

Attachment: AGC Biologics Travel Policy and Advisory 

Dear AGC Biologics Employees,

 

Attached are updated “AGC Biologics Requirements and Guidance: Response to Worldwide COVID-19 Pandemic” and “AGC Biologics Coronavirus Travel Policy and Advisory”. We continue to monitor the coronavirus situation closely and will provide additional updates as necessary.

 

This update provides additional clarification and information on:

  • Quarantine requirements
  • Guidance for return to work if COVID positive and asymptomatic
  • Expanded guidance on visitors/clients
  • Updated COVID-19 Health Decision Matrix for specific scenarios included

 

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


22 JUNE 2020 | Message from J.D. Mowery 

Hello CPH Team,

We hope all of you are well and continuing in good health.  As mentioned last week we have made the decision to revert back some of the onsite staff as a result of some additional COVID positive cases within our teams.  The dialogue around this has continued throughout the weekend with the ExT, LT and

BCP (Business Continuity Planning).  Please review the most critical bullet points below for all that are either effective immediately or serve as reminders to existing policy that is mandatory when onsite:

  • Until further notice physical meetings are prohibited – this includes all group sizes, please revert to virtual meetings
  • External meetings are prohibited until further notice.  If you have previously had an external meeting approved please reschedule this to be done virtually regardless of the group size
  • Please keep 2 meters distance at all times
  • Wash and sanitize your hands as often as possible
  • Avoid touching contact points
  • Keep your time in the facility to the minimum required to fulfill your responsibilities
  • All social interactions should be kept to an absolute minimum - at breaks, lunch, informal talking in the corridor or in the office
    • We recognize that lunch and breaks are your time to decompress but these are still occurring at AGC where we are trying to protect one another so it is not acceptable to diverge from the AGC policies during your lunch and break times.
  • A revised Travel Policy and AGC Guidelines will be issued within the next 24 hours as well

We have also received some feedback asking us to consider providing more information regarding the COVID cases at CPH.  Please remember that the AGC guidelines are a balance of keeping everyone safe while also protecting privacy.  This information and the policy surrounding it has been discussed with our HR teams, Legal Teams, the BCP and Danish Industry.  The AGC practice is well aligned with this governance and you can rest assured that if you have been identified through  contact tracing as being at risk that you will be notified immediately.  Those that are onsite or allowed onsite have been cleared to be present and as long as everyone adheres to the above guidelines we all keep risks to a minimum for each of us. 

 

It is important to note that AGC’s practice is more protective than CDC and WHO guidelines.  For example, currently the CDC & WHO only require looking back 2 days when a risk is identified, but AGC has still been applying 6 days as a requirement to assess risk and actually informing back to 10 days to further protect our staff.

 

If you have any questions or concerns please see myself, Shahida or your management immediately.

 

Take care,

J.D.


3 JUNE 2020 | Message from J.D. Mowery

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory UPDATED

Attachment: **COVID-19 General Guidance from EHS

Dear CPH Team,

Thank you for a good and interactive session last Friday.

 

We are continuously evaluating and monitoring the COVID situation globally and updating guidelines.  The Global EHS Director, David Steinbacher has sent an updated version of the Travel Policy.

  • As the summer vacations are coming near please confirm with your manager, how to return back to work as per the latest AGC Travel Policy:
  • Travel to Bornholm via Sweden is okay and does not require 14 quarantine if you travel from or to Bornholm from Ystad

Note – For Danish residents, if you only travel through Sweden to come from or to Bornholm then you are exempted from the restrictions in the travel guide from Ministry of Foreign Affairs of Denmark who has otherwise advised against all unnecessary private travel to Sweden that will otherwise require a 14 days quarantine when returning to Denmark

  • Traveling against the recommendations of the Ministry of Foreign Affairs of Denmark and current AGC Travel Policy will trigger 14 days of quarantine.  The 14 days of quarantine will only be covered by AGC if the person is able to work remotely without disrupting the business and with prior alignment with the manager.
  • Note there is a risk that you don’t have adequate insurance coverage if you are traveling against the recommendations of the Ministry of Foreign Affairs.

https://www.dr.dk/nyheder/indland/rejseforsikringen-kan-svigte-paa-sommerens-rejser?app_mode=true

 

  • Regarding 83A dining and the previous concern raised, please note that the canteen is noticeably less busy during the later lunch window, yesterday during the final 45 minutes there were roughly 3-4 people in the canteen.  Please discuss with your departments the best options for staggering lunches and avoid going in large groups.

Please find all the updated guidelines on the COVID-19 Advisory Page at www.agcbio.com/covid-19.

 

For your convenience both current General Guidance and the updated Travel policy is attached to this email.

 

If you have any questions, feedback or additional suggestions please let EHS, your LT member or myself know.  Alternatively, please feel free to e-mail the COVID-19 mailbox at covid-19@agcbio.com.

 

Thanks for your cooperation and patience during this challenging period.

 

Take care and stay well,

J.D.


31 MAY 2020 | Message from David Steinbacher 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory UPDATED

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory which includes new guidelines on travel between countries by ground transportation. If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


21 MAY 2020 | Message from David Steinbacher

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory which contains a change to the domestic business air travel requirements. We continue to monitor the pandemic situation closely and will provide future updates as necessary.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


19 MAY 2020 | Message from J.D. Mowery

Dear CPH Team,

We hope you are all staying well.

 

The Danish Health Authorities and the Danish Government have and will in the coming days/weeks, adjust their guidelines and requirements. However, it is important that you consult the AGC guidelines and do not assume any change on AGC sites, until announcements from AGC management.  We are all responsible for adhering to these guidelines while onsite – we have to stay vigilant and not let our guards down! 

 

You have received a survey and your input will be used to tailor the most suitable COVID-19 Return to Site Phase 2 in order to keep everyone as safe as possible.  We will let a small portion of additional staff return on 25MAY20, but it will not be the total, we can accommodate from a safe space planning perspective.  Please do not change your status unless you hear directly from your management to do so.

 

We continue to get the question about when AGC will implement the guidance from the Danish Health Authority on reduction of the social distancing requirement down to 1 meter.  We are in the middle of planning a controlled approach towards getting the site back to some level of normalcy.  Therefore, we will wait before we begin looking to change the current onsite restrictions.  Once we increase onsite population and show we have controlled this change we will begin to examine other options for reduction of restrictions.

 

Any changes will be aligned with AGC BCP (Business Continuity Planning) Committee who continuously evaluates and monitors the COVID situation globally, while focusing on how to keep our people and business safe. 

 

I am sure some of you have read the article in the news based on the South Korean study of how COVID spread in open office space.  The findings support that we need to keep adhering to the implemented measures such as keeping distance, use of sanitizers and extra cleaning of shared items and ensuring that we do not come on site when experiencing any symptoms.

 

If you have any questions, feedback or additional suggestions please let EHS, your LT member or myself know.  Alternatively, please feel free to e-mail the COVID-19 mailbox at covid-19@agcbio.com.

 

Thanks for your attention and patience during this challenging period.

 

Take care and stay well,

J.D.

 

Here are some options for staying updated on the news:

Updated information from the Danish authorities: www.coronasmitte.dk

Danish news in English: https://www.thelocal.dk/


11 MAY 2020 | Message from J.D. Mowery

Dear CPH Team,

As we continue to progress through the COVID-19 situation it is important that we remain diligent and do not let our guards down.  As mentioned before the weekend. We have developed a phased approach that will allow us to begin returning to some resemblance of normalcy.  We are currently working on an assessment of the site and depending on the outcome of that assessment we will determine when to start increasing the number of people allowed back onsite.  Please be patient as we maintain a state of returned control taking the necessary actions to ensure you are all safe.

We know that the Danish Health Authority has reduced the social distancing requirement to 1 meter.

 

PLEASE NOTE

AGC Biologics SOCIAL DISTANCING GUIDELINES are unchanged for now but will be evaluated in the coming time

• Maintain 2 meters distance from others within the workplace.

We continue to receive feedback that people are not checking temperature when entering VAT 83B. Temperature Monitoring is still mandatory.

• Temperature must be taken daily on site –the first time you enter the GMP space each day.

Surgical masks are available to AGC Biologics employees, to prevent the spread of illness to others.

• They should be worn if at any time an employee needs to be closer than 2 meters from another person within the workplace.

 

Please continue to focus on protecting each other and the site.  We have done too well to lose focus now.

Take care and stay well,

J.D.

 

 

J.D. Mowery

General Manager

 

7 MAY 2020 | Message from J.D. Mowery 

Hi CPH Team,

We hope you are all well and that you are already starting your much deserved long weekend.  For those of you still here and working over the next few days we appreciate you and your efforts.  Below are some links to see some of the COVID-19 updates within the network that are a bit more uplifting than much of the news around us these days.

Many of you have asked about returning to “normal” here at the site.  This will not begin next week as many are already aware but we have developed a phased approach that will allow us to begin returning to some resemblance of normalcy.  The first step is an assessment of the site and many of those actions will begin next week.  Depending on the outcome of that assessment we will determine when to start increasing the number of people allowed back onsite.  Please be patient as we maintain a state of returned control.  We know that many others are handling this phased approach in various ways but we are also well aligned within our industry regarding the actions to ensure you are all safe.

Thank you all for everything you do!

 

AGC BIOLOGICS in the NEWS

As many of you know, we are doing important work pertaining to COVID-19. As a result, we received some recent news coverage. You can now view this coverage and a message to our global community here: http://www.agcbio.com/covid-19/news. As you all continue to work hard contributing to a critical business benefitting the patients who depend on us, people are noticing. Keep up the hard work!

 

Thank You from UCB!

A message to you from UCB Pharma: “We would like to take this opportunity to thank you for all your efforts and dedication. Since we can’t tell you face to face we have taken the opportunity to send you a short video (please follow this link) to say how much we appreciate all that you have achieved.”

 

”SAFETY FIRST” EMPLOYEE ART CONTEST

We are holding a contest this month for all employees and their children – highlighting what safety means to you, particularly during the COVID-19 pandemic. Use any medium/method you like. Take a picture of your artwork and send to covid-19@agcbio.com. Include your name, (name of the artist if submitted on behalf of your child), site location, department. Win prizes and a chance to be featured on the company website. We are proud to work with so many creative people!

 

AGC BIOLOGICS EMPLOYEE SPOTLIGHT

We would like to recognize all our team members who are working so hard to keep the business running during this challenging time in our new “COVID-19 Employee Spotlight.” Email covid-19@agcbio.com with a photo of yourself and/or your team hard at work — whether you are an essential employee on site or a team member contributing remotely from home. Include a note about what it’s like working together to navigate this unique situation. Photos and comments may be featured on the COVID-19 Advisory Page and AGC Biologics social media, with your written permission. Thank you for all that you do!

 

Take care and stay well,

J.D.


25 APRIL 2020 | News Coverage (U.S.)

KOIN 6 in Portland featured our AGC Biologics partner CytoDyn and the work we are doing together on Leronlimab. You can view the feature story here.

KOIN 6 Feature 042520


24 APRIL 2020 | Press Release

We announced our partnership with AdaptVac to develop and produce a COVID-19 vaccine. Read the press release here

AdaptVac Press Release

 


23 APR 2020 | Message from J.D. Mowery 

Attachment: COVID-19 Health Decision Matrix

Attachment: CPH Personnel Temperature Control 

Attachment: CPH COVID-19 Screening Form for Visitor Entry 

Attachment: Social Distancing Guidelines Summary

Attachment: Visitor Guidance 

 

Dear CPH Team,

Please find the latest update and guidance on the COVID-19 situation.  Much of this will also be covered during the Town Hall meeting, tomorrow, Friday 24APR20.  We look forward to catching up with you all.

If you have any questions, feedback or additional suggestions please let EHS, your LT member or myself know.  Alternatively, please feel free to e-mail the COVID-19 mailbox at covid-19@agcbio.com.

We are all responsible for adhering to these guidelines while onsite – we are responsible for our own safety and of those around us!  We all need each other and our loved ones and patients are counting on us to navigate this period as best we can.

Thank you in advance for your attention and adherence.

 

Take care and stay well,

J.D.

 

SAFETYSKILLS TRAINING

We are at 87% complete as a site.  Please complete your SafetySkills training and managers, it is your responsibility to ensure everyone on your team has done so as well.  If you have staff that does not frequently access their email then a personal discussion about these topics is a basic expectation of leading others.

 

HEALTH DECISION MATRIX

See the latest version of the COVID-19 Health Decision Matrix. If you have questions pertaining to your health status or potential exposure, please consult the table. Contact EHS with any questions.

 

SOCIAL DISTANCING GUIDELINES

Please find a summary of the CPH site’s social distancing guidelines. 

 

VISITOR GUIDELINES

Please find an overview of the CPH site’s visitor guidelines and the CPH - COVID-19 screening form for visitor entry.  Please note that these cover all visitors and that all site visits need to be approved by J.D. or Shahida prior to arrival.

Once you get visitor approval, follow same the procedure prior to COVID-19, i.e. inform the reception giving them names of your guests.

 

NEXT TOWN HALL

2 sessions, morning and afternoon 24APR20


14 APR 2020 | Message from J.D. Mowery 

Attachment: CPH Personnel Temperature Control 31MAR2020

Attachment: AGC Biologics General Guidance 03APR2020*

*The above link will automatically update to the most recent version of AGC Biologics General Guidance COVID-19.

Dear CPH Team,

Welcome “back” to all of you who were able to enjoy some of the long holiday weekend and thank you to everyone who kept things moving along during this time.  We hope you are all staying well.

Please find the following updates on the COVID-19 situation.

I would also like to take the opportunity to remind everybody that

• It is mandatory that all employees contact EHS and their manager / supervisor in the event that you have taken a test for COVID-19.  This needs to happen as soon as possible after the test is taken.  Waiting until the test result is received to first inform stakeholders is not

• There is a 14 days quarantine required for anyone apart from residents of Sweden who have travelled to Sweden or any other country.

• If you discover that your temperature reads 37.5°C or higher when attempting to gain access to the facility, please call your supervisor right away (as per the guide “CPH Personnel Temperature Control - 31 MAR 20  Final” (attached).

If you have any questions, suggestions or require additional information or support, please reach out to your manager, LT Leader, EHS, HR or myself.

Please continue taking care of yourselves and those around you.  We all need each other and our loved ones and patients are counting on us to navigate this period as best we can.

Take care,

J.D.

 

EH&S CONTACT INFORMATION

Do not hesitate to contact Shahida with any COVID related questions or concerns, or to report a potential illness.

Shahida Hamid, shamid@agcbio.com, 22656902

 

REMINDER ABOUT SOCIAL DISTANCING

Considering the current COVID-19 situation, AGC Biologics encourages its employees, who are needed to perform on-site work duties at AGC’s premises, at all times to follow and adhere to the general recommendations of the Danish Health Authority concerning the risk of infection with novel coronavirus/COVID-19, at all times.  This recommendation extends into your time away from work as well and the Danish Health Authority guidelines should be considered regardless of where you reside (Denmark, Sweden or Germany).

Some of the key guidelines include, but are not limited to:

• Not attending any private gatherings or events with more than the number of participants directed by the Danish authorities at any given time, and generally reduce the number of participants as much as possible

• Exercising good hygiene, social distancing and appropriate conduct.

The above guidelines are important to AGC and all its employees with the aim of increasing the effect of social distancing and keeping AGC employees safe when they come to work at AGC as well as at home.

 

CORONAVIRUS SAFETY TRAINING

You have been assigned a new training on “AGC Biologics Coronavirus Guidelines and Travel Policy” (also attached) and deadline for completion is Tuesday 21’st April. Please complete this training via Safety Skills ASAP. Contact EH&S with any questions – see Shahida’s contact information provided above.

 

SANITIZATION PUMPS & WIPES

We noticed recently that we are missing a sanitization pump and wipes have gone missing as well. Sanitization pumps and wipes are placed in the office, kitchen, meeting rooms and other relevant places by Henrik Stranberg and his team for your safety. Please continue to use them, but leave both the sanitization wipes and sanitizer pumps where they are.  We have a limited supply and we want to make sure they are accessible by all employees on site.

 

EMPLOYEE COVID-19 QUESTIONS & FEEDBACK

There is now a button on the main COVID-19 Advisory Page for sharing your ideas, asking questions and/or submitting feedback, anonymously or otherwise. We want to hear from you – we review all submissions daily.

 

VIRTUAL TOWN HALLS – AM and PM Sessions on 24APR20, watch your calendars!!

 

J.D. Mowery

General Manager


7 APR 2020 | Message from J.D. Mowery

Attachment: AGC Biologics General Guidance 03APR2020

Hello Everyone,

As many of you are aware, Denmark announced last night that that beginning on 15APR20 Primary Schools will begin to resume classes.  The COVID response operations at AGC in Copenhagen will remain as they are today until further notice to ensure that the great progress we have made protecting our people and site is further protected.  We will continue to evaluate the situation but do not expect to make any changes to the current COVID operational model for at least the next 2 weeks.  Please continue to be diligent about following the AGC Guidelines we have provided (attached once more for your reference).  As a reminder we are monitoring the health of all that enter our facility very closely but that requires constant collaboration from all of you.  We now have a few great examples where the social distancing best practices have helped us mitigate further risk or impact on each of you and you can rest assured that the procedures are in place to inform you of any risk identified that would impact you personally.

For those of you with children re-entering the schools, Health Authorities have issued a guide for SAFE opening of school, colleges, daycare. It is a pretty good guide to the administrations of schools, colleges, daycare etc. to implement similar rules we have within AGC and in other businesses that must continue to operate.  These are great safeguards for our children but with restrictions beginning to be reduced there will be inherent risks to monitor.  https://www.sst.dk/da/Udgivelser/2020/Genaabning-af-skoler

As always if there are any questions please do not hesitate to reach out to EHS, HR, your management or me directly.

Take care and stay well,

J.D.


3 APRIL 2020 | News Coverage (U.S.)

On Friday, 3 APRIL 2020, we were featured in a local Seattle news segment for KIRO7 because of the work we are doing with CytoDyn on Leronlimab, which is currently being tested on 10 critically ill COVID-19 patients in New York. 

 

HubSpot Video

 


3 APRIL 2020 | Message from J.D. Mowery

KEY HIGHLIGHTS AND RECENT CHANGES

• What to do if your badge access was not requested and/or approved as required? If you happen to arrive onsite without access but your manager confirms you have completed your 1:1 and training you are okay to be escorted until your badge access is revised.

○ Badge access changes should be submitted through your manager and LT member so one request can go to Shahida for final approval.  Minimum 24 hour notice is required.

• Temperature monitoring must be done at home prior to coming to work if at all possible AND repeated again upon entry into either of the GMP Buildings (VAT83B and VAT85)

○ Use of an onsite thermometer in lieu of a personal one is an accommodation and not intended to replace the at-home requirement; checking at home first is the safest way to protect your colleagues

○ Use of the onsite thermometers is further described in the attached slides as well

○ All vendors and contractors will get temperature checked before entering the premises and have to fill out the visitor’s screening form placed at the reception. If you invite a vendor onsite and it is approve, this is your responsibility to ensure completion.  Leave the form with the reception.

• No one should be onsite without prior authorization, if you are hosting someone please be diligent with your management and EHS to confirm that their presence has been fully approved.  These individuals are required to undergo the same level of scrutiny we all are, in order to be onsite and that is without exception (health history, temperature monitoring, travel history, etc.).  There must also be a critical business reason for their presence so hosts please confirm all criteria are met and others know that if present all clearance checks have been satisfied.

• Reminder to inform EHS and your Manager about all illness at this time.

• If you happen to be tested for COVID-19 you are required to inform EHS and your manager, immediately, regardless of the reason for the testing.  This includes testing that may start to occur for the purposes of collecting data on the general, symptom free population in Denmark.

○ Follow up notification on the results of the test must also be provided.

• Further guidance on criteria for returning to work following a positive COVID-19 test has been issued by Global EHS and is within the attached document sent out earlier today by David Steinbacher.

○ Please note that we have sought clarification on the change to 72 hours for being symptom free following a non-COVID scenario, until clarification is provided the more conservative guidance of 72 hours should be adhered to.

○ For COVID-19 positive diagnosis by symptom or test, the Return to Work requirement is to be symptom free for 72 hours AND 7 days removed from your first symptoms with a formal release by your physician to return to work (preferably written)

In some instances local health authorities may choose to enforce two negative tests as well and in that case those restrictions must also be met.

○ New Firewalls were installed this morning!! This should improve some connectivity issues we have seen (Thanks CPH IT!!)

■ VPN Access Tokens are a hot commodity right now with the remote work and additional onboarding of new hires that need to train at home.

- If you have a VPN Token and it has not been used in the previous 2 weeks your token will be paused for the time being and can be evaluated again after the COVID-19 situation is behind us.
- If you are using the VPN please be courteous to your colleagues and sign out of the VPN when not using a system that requires it.

■ Regarding IT support and protecting our colleagues who are often asked to be near our personal spaces often (we are all valuable but we also all panic the moment we have an IT issue):

- Please keep the social distancing practices in mind, if they can support you remotely that is the best option or if they must physically work at your piece of equipment please sanitize it for them and if possible exit the room/desk while they work.

- No one should be inside the IT office and signage is posted to remind you.  If possible you will be supported from the door and if you must enter the IT office, it is only one person at the time.

- Remind IT to disinfect your equipment before passing it back to you, just as you have done for them before they work with it.

SAFETYSKILLS TRAINING - COMPLETE YOUR TRAINING

• 91.1% Total showing complete

• 94.4% Essential Onsite showing complete

• 95% Hybrid showing complete

REMINDER ABOUT SOCIAL DISTANCING

Considering the current COVID-19 situation, AGC Biologics encourages its employees, who are needed to perform on-site work duties at AGC’s premises, at all times to follow and adhere to the general recommendations of the Danish Health Authority concerning the risk of infection with novel coronavirus/COVID-19, at all times. This recommendation extends into your time away from work as well and the Danish Health Authority guidelines should be considered regardless of where you reside (Denmark, Sweden or Germany).

• Some of the key guidelines include, but are not limited to:

o Not attending any private gatherings or events with more than the number of participants directed by the Danish authorities at any given time, and generally reduce the number of participants as much as possible

o Exercising good hygiene, social distancing and appropriate conduct.

The above guidelines are important to AGC and all its employees with the aim of increasing the effect of social distancing and keeping AGC employees safe when they come to work at AGC as well as at home.

PREVIOUSLY COMMUNICATED KEY INFORMATION

• Badge Access Restrictions:

o Quarantined and Remote Employees will not have access to the buildings until they complete their required quarantine period or a remote status changes to Essential Onsite or Remote

o Essential Onsite and Hybrid employees who are not under self-quarantine must complete the mandatory 1:1 with their Manager as well as the required two courses in SafetySkills.

o Be patient, plan ahead and actively communicate with your management so that the requirements above are accurately tracked.

• Temperature Monitoring is now mandatory:

o Self-checks at home prior to coming to work

■ If you do not have a thermometer at home please proceed immediately to 83B upon arrival to perform a self-check and adhere to the guidelines

■ If you would like to purchase one for your home please discuss this with your manager and LT member so we can discuss accommodating

o All vendors and contractors will be checked before entering the premises

o Personnel entering VAT83B and VAT85 will soon see a station along with a logbook to document they have checked their temperature and can or cannot enter.

■ Context, this is to provide evidence for future regulatory inspections that we have maintained a high level of control in our GMP areas

• Reminder about privacy, we are in a period where we are asking a lot of information from all of you and we are also adhering to the respective requirement around privacy. We ask that you also keep this in mind when you are curious about what is happening at the site and trust that we will continue to provide you with all pertinent information to keep you safe.

• Please read the separate email sent out regarding COVID-19 exposure scenarios and discuss this with your managers. If your manager does not raise this during team meetings please remind them and have the discussions.

• Carpooling is no longer permitted. The concept of carpooling is not aligned with the social distancing recommendations, poses a significant risk to each of you and the group that is arriving onsite to perform essential work. If you cannot drive yourself or need further assistance with accommodating this requirement please contact your manager, LT member and local HR so we can support you with this change. There are multiple options available to those impacted by this change.

• Your manager, LT Member, local EHS, local HR and GM must continue to be informed of any and all travel outside of Denmark (commuting to and from Sweden is already documented).

• Please note that ALL travel by CPH employees outside of Denmark (excludes commuting to/from Sweden) now requires a 14 day quarantine for anyone that is essential onsite.

• Please be mindful of social distancing – sitting as far apart as possible during breaks, lunches, meetings. Managers should be helping to stagger shift starts, breaks and gowning to allow better physical spacing between employees in all scenarios.

• Physical, in person meetings, should only be conducted with 6 or less people, in the largest area available and as a last resort where a virtual meeting is not feasible.

• There is also a new AGC Advisory Page for COVID-19 that is being built and evolving, the CPH information and updates will begin to appear on it as well but there is additional helpful information for you.


TIME OFF WORK: PAID OR UNPAID FAQs

Human Resources has added more information to the Frequently Asked Questions pertaining to paid/unpaid time off work. If you have questions specific to your situation, reach out to your HR Business Partner (see below) or Martin Skyum Funch (mfunch@agcbio.com).

CPH HRBPs 040320

REMOTE WORKERS: CABIN FEVER SOLUTIONS

From Krista Lewis, Director, Global Learning & Performance

Working remotely can be tough. We understand that many of you do not have an ideal setup for working from home like a dedicated office. Click here to view the top 12 “Tips for Working from Home without Losing Your Mind.” 

 

When working from home, time management can be a challenge. With so many demands on your time and attention, it's a tricky balancing act to stay productive. In this series (see links below), bestselling author and productivity expert Dave Crenshaw offers best practices for anyone working from home. These particular videos focus on how to craft your daily schedule for peak productivity and how to plan meaningful breaks to avoid burnout.

 

STRESS RELIEF

From Krista Lewis, Director, Learning & Performance

During this uncertain time of COVID-19, it’s not surprising that many of us are feeling more stressed or anxious than usual.  It’s important to know that stress and anxiety suppress the body’s immune system, so anything you can do to reduce your stress is helpful. Here are some simple ideas for all of us to practice:

• Limit news consumption – While it’s important to know the facts and what you can do to protect yourself and your loved ones, “watching the news obsessively actually increases stress,” says Stewart Shankman, Chief Psychologist at Northwest University.

• Practice Calming Techniques – Different people relax in different ways, but if you feel particularly tense, stressed or anxious, you might try deep breathing, taking a warm bath, sitting with your pet, stretching or meditation. See below for helpful resources.

• Move your body – Try to walk around your house or even around the block several times a day. “If you calm the tension in your body, you calm the tension in your mind,” says Dr. Shankman.

• Connect with loved ones – Call, email or video chat with family members and loved ones, especially if you’re feeling isolated or you know that they are. You may find that people have more time to talk than usual because so many people are home from work and school.

• Listen to music, find activities that bring you joy – With symphonies, opera houses, ballets and theaters shutting down or losing their audiences due to quarantine measures, many are offering free events online.  Look online to see what may be of interest to you and your family and take advantage of this opportunity. 

• Get stuff done – Tackle a hobby you’ve been wanting to explore or do some chores that you’ve been meaning to get done. These tasks can divert your attention from stressful or anxious thoughts.

• Find ways to laugh – Humor is a wonderful coping mechanism in times of crisis. Turn to sources you find funny whether they’re movies, TV shows, podcasts, etc.

 

LIVE Q&A SESSIONS

Seattle will begin hosting 30-minute live question & answer sessions. The first one is today, April 3. Then starting next week, they will host these sessions every Tuesday and Friday. We would like feedback from CPH if this is something of value for this site as well.  We would discuss  the most recent updates and ask any COVID-19 related questions you may have.  If you would be likely to participate in these sessions please inform your LT Leader and copy me as well.

 

EMPLOYEE PHOTOS: TAKE A SELFIE!

From Sarah Wakefield, Director, Employer Brand & Internal Communication

Essential employees are working hard on site and everyone else is doing their best to work from home. Regardless of where you are, we would love to feature you in weekly updates and on our COVID-19 Advisory Page. Snap a photo of yourself and/or your team hard at work and send to covid-19@agcbio.com. Thanks, team!

 

NEXT CPH TOWN HALL WILL BE 17APR20!

For those of you who might be new to the area and have not yet registered with a doctor (primary health provider).  We recommend that in the event of feeling sick with coronavirus like symptoms that you call 118 where a health professional will guide you.

 

Take care,

J.D.


24 MARCH 2020 | Message from Learning & Performance

Hello, Copenhagen Team! 

With the number of our global employees now working remotely, we’d like to offer some training and resources to help. Please see below for training offerings and calendar links. If you’re unable to attend the training below, we'll make recordings available afterwards. Simply click on a calendar link to add it to your calendar. 

If you have questions about this training or would like to request specific training, please contact Krista Lewis at krlewis@agcbio.com.

 

TRAINING: “Effectively Using Zoom”

27 MARCH (15:00) or 1 APRIL (16:00)

 

Want some tips and tricks on virtual meeting etiquette? If so, click here to see best practices. Want a step-by-step user guide for using Zoom? If so, click here for instructions and troubleshooting help. 

 

TRAINING: “Hosting Successful Virtual Meetings”

30 MARCH (16:30)

 

LinkedIn Learning is now offering free online courses on topics such as:

• Maximizing Efficiency and Productivity of Remote Work

• Managing the Impact of Adjusting to Your New Work Environment

• Remotely Managing and Leading Teams

• Getting to Know Remote Work Productivity Tools

These online classes typically require an expensive yearly subscription, so take advantage while you can! Click here and then scroll down to see all of the available courses.

 

Finally, here’s an article that you might find helpful: “How to Work From Home Without Losing Your Sanity.”


23 MARCH 2020 | Message from J.D. Mowery

Attachment: Guide on how to take the computer based safety courses in SafetySkills

Dear CPH Team,

We hope that you are all well and that you are receiving the information you need from us.  In the event that something arises that you do not feel is covered please discuss it with your manager and bring forward the situation.  We are here to help and if the item is not clear to you then there is a great chance we can help others in our network with the same question and information.  Below are some of the key changes, new information and some of the relevant information from previous updates.

As always take care of yourselves, your loved ones and each other.  We will get through these circumstances but only if we do it together (just not too close together!).

 

Key highlights and recent changes:

Badge Access Restrictions:

Quarantined and Remote Employees will not have access to the buildings until they complete their required quarantine period or a remote status changes to Essential Onsite or Remote

Essential Onsite and Hybrid employees who are not under self-quarantine must complete the mandatory 1:1 with their Manager as well as the required two courses in SafetySkills.

Be patient, plan ahead and actively communicate with your management so that the requirements above are accurately tracked.

Temperature Monitoring is now mandatory:

Self-checks at home prior to coming to work
If you do not have a thermometer at home please proceed immediately to 83B upon arrival to perform a self-check and adhere to the guidelines
If you would like to purchase one for your home please discuss this with your manager and LT member so we can discuss accommodating

All vendors and contractors will be checked before entering the premises

Personnel entering VAT83B and VAT85 will soon see a station along with a logbook to document they have checked their temperature and can or cannot enter.

- Context, this is to provide evidence for future regulatory inspections that we have maintained a high level of control in our GMP areas

Reminder about privacy, we are in a period where we are asking a lot of information from all of you and we are also adhering to the respective requirement around privacy.  We ask that you also keep this in mind when you are curious about what is happening at the site and trust that we will continue to provide you with all pertinent information to keep you safe.

SafetySkills has caused a few issues here and there.  Shahida has provided a guide (attached) that may be helpful.

Stay Tuned for a new App that will be launched this week to help all of us stay in touch!

 

Previous Key highlights and information:

Please read the separate email sent out regarding COVID-19 exposure scenarios and discuss this with your managers.  If your manager does not raise this during team meetings please remind them and have the discussions.

Carpooling is no longer permitted. The concept of carpooling is not aligned with the social distancing recommendations, poses a significant risk to each of you and the group that is arriving onsite to perform essential work.  If you cannot drive yourself or need further assistance with accommodating this requirement please contact your manager, LT member and local HR so we can support you with this change.  There are multiple options available to those impacted by this change.

Your manager, LT Member, local EHS, local HR and GM must continue to be informed of any and all travel outside of Denmark (commuting to and from Sweden is already documented).

Please note that ALL travel by CPH employees outside of Denmark (excludes commuting to/from Sweden) now requires a 14 day quarantine for anyone that is essential onsite.

Please be mindful of social distancing – sitting as far apart as possible during breaks, lunches, meetings.  Managers should be helping to stagger shift starts, breaks and gowning to allow better physical spacing between employees in all scenarios.

Physical, in person meetings, should only be conducted with 6 or less people, in the largest area available and as a last resort where a virtual meeting is not feasible.

There is also a new AGC Advisory Page for COVID-19 that is being built and evolving, the CPH information and updates will begin to appear on it as well but there is additional helpful information for you.


If you have recently been to one of the affected areas and are feeling unwell, call your doctor or 1813 for further advice – please don’t go to your doctor or a hospital.

For those of you who might be new to the area and have not yet registered with a doctor (primary health provider).  We recommend that in the event of feeling sick with coronavirus like symptoms that you call 118 where a health professional will guide you.

 

Take care,

J.D.


18 MARCH 2020 | Message from J.D. Mowery

Attachment: BCP Committee Response to CPH Coronavirus Questions 03MAR20

Dear CPH Team,

The situation within Denmark and globally is evolving quickly so we ask that you please take a moment to digest the information you are receiving.  Leaders at the site, please spend time in your daily meetings reviewing the information and answering questions for our people.  If there is a question raised that cannot be answered, please bring it forward so we can help.  The current situation is too impactful on so many levels to sort through without all of the information we need.

Key highlights and recent changes:

○ Please read the separate email sent out regarding COVID-19 exposure scenarios and discuss this with your managers.  If your manager does not raise this during team meetings please remind them and have the discussions.

○ Please read the attached document, you will find answers to some specific scenarios that have been asked about over the last few days – terminology (quarantine vs isolation), how to handle being sick or someone sick in your home and progression of paid time off scenarios.

○ Carpooling is no longer permitted. The concept of carpooling is not aligned with the social distancing recommendations, poses a significant risk to each of you and the group that is arriving onsite to perform essential work.  If you cannot drive yourself or need further assistance with accommodating this requirement please contact your manager, LT member and local HR so we can support you with this change.  There are multiple options available to those impacted by this change.

○ Your manager, LT Member, local EHS, local HR and GM must continue to be informed of any and all travel outside of Denmark (commuting to and from Sweden is already documented).

■ Please note within the attached document that ALL travel by CPH employees outside of Denmark (excludes commuting to/from Sweden) now requires a 14 day quarantine for anyone that is essential onsite.

○ Please be mindful of social distancing – sitting as far apart as possible during breaks, lunches, meetings.  Managers should be helping to stagger shift starts, breaks and gowning to allow better physical spacing between employees in all scenarios.

○ Physical, in person meetings, should only be conducted with 6 or less people, in the largest area available and as a last resort where a virtual meeting is not feasible.

○ We are evaluating how to host a series of Virtual Town Halls on either Friday (20MAR20) or Monday (23MAR20) to cover the normal agenda but also spend a significant portion for open dialogue/Q&A.

○ There is also a new AGC Advisory Page for COVID-19 that is being built and evolving, the CPH information and updates will begin to appear on it as well but there is additional helpful information for you.

If you have recently been to one of the affected areas and are feeling unwell, call your doctor or 1813 for further advice – please don’t go to your doctor or a hospital.

○ For those of you who might be new to the area and have not yet registered with a doctor (primary health provider).  We recommend that in the event of feeling sick with coronavirus like symptoms that you call 118 where a health professional will guide you.

If you have any questions, suggestions or require additional information or support, please reach out to your manager, LT Leader, EHS, HR or myself.

Please continue taking care of yourselves and those around you.  We all need each other and our loved ones and patients are counting on us to navigate this period as best we can.

Take care,

J.D.


15 MARCH 2020 | Message from J.D. Mowery

Dear CPH Team,

Most importantly, as you read these updates, please continue to take care of yourselves, our loved ones, our teams and each other.  Adhering to these guidelines gives all of us the best chances of coming through this period in the best possible way and our best chances of continuing reliable supply of critical medicines to patients all over the world.

Please find the following update:

• Key and recent highlights:

○ Personnel have been divided into remote work and essential on-site support.  If you have any doubt which group you are assigned to please contact your manager and LT member to confirm prior to coming onsite.

○ You have received an email from: system@safetyskills.com, this is because you have been assigned a training topic in the SafetySkills LMS.  This is NOT a phishing email but an email from the e-learning platform provider that AGC Biologics uses. Please take the newly assigned course on Coronavirus Prevention as soon as possible.  If you experience any problems or have any questions then contact Shahida Hamid.

○ Visitors to the site are now prohibited – this includes family members, current/prospective customers and any other personnel who are not required to sustain critical onsite activities.

■ Persons-in-plant are also not permitted onsite at this time.

○ All travel into and out of Denmark has been restricted as of noon on 14MAR20 and through 12APR20.  Borders require evidence of travel need to enter Denmark (example, is specific work need).  All flights into Denmark have also been cancelled.

■ We have been in close contact with our residents of Sweden to ensure they are prepared for this period either via remote work or helping them prepare for being in Denmark if it is essential for them to be onsite.

■ We are also working on provisions for our critical local vendors/contractors that may need to cross the border daily to complete critical on-site work.

○ New guidance from the Danish Health Authorities (National Board of Health and Ministry of Foreign Affairs):

You have no symptoms, but deal with particularly vulnerable people:

If you have no symptoms of Covid-19, and if you feel generally healthy and healthy, it is okay to socialize but elderly or particularly vulnerable.

Nevertheless, you must take extra care, keep a reasonable distance from others, avoid physical contact such as kisses, hugs and handshakes and pay special attention to good hygiene.

At the same time, it is a good idea to limit visits to hospitals and nursing homes as much as possible.

You cough, have a light fever or a cold:

Although the chance of being infected with the coronavirus is still relatively small, for symptoms such as cough, fever and general discomfort, consider yourself infected with coronavirus as a precaution.

If you feel ill, you should immediately go home and stay there, no matter if you have been near infected or not. You should not contact your health care provider unless you are seriously ill.

If you live with others, you must limit physical contact to them as much as possible, clean-up after yourself, after using the kitchen, bath and toilet, and clean daily wherever you stay.

Stay away from people at special risk groups such as the elderly and seriously ill as well as pregnant women on a precautionary principle. Children are not particularly at risk unless they are seriously ill.

You have a fever or feel seriously ill:

If you are seriously ill or have symptoms and are in a special risk group, you should stay home and contact your own physician immediately over the phone. Do not show up physically in the clinic as you risk infecting others.

Your doctor will decide by phone whether you should be tested for Covid-19 and whether you need treatment.

Outside your doctor's regular business hours, call the emergency room or emergency phone in your region.

You have been ill, but you are now well:

If you have been ill and you no longer have any symptoms, you are most likely infection-free.

It is still difficult to say how long Covid-19 can last, but in mild cases the disease usually lasts one to two weeks.

If you do not feel well or have any doubts, it is better to stay home one day too much than one day too little.

You are traveling in Denmark and abroad or have plans to do so:

If you are traveling abroad or are planning to do so, you must follow the Ministry of Foreign Affairs travel guide .

From Friday, 13MAR20, all unnecessary trips abroad are advised against, but if you leave anyway, be aware that the situation can worsen while you are away. Among other things, other countries at short notice may introduce restrictions to prevent and limit the spread of Covid-19 infection and this can limit your ability to return to Denmark.

There is nothing in the way of traveling around the Danish regions, but if you travel by public transport, you must show extra consideration, keep a good distance from other travelers, and follow the staff's instructions.

You have close contact with people who feel sick:

If you have contact with, for example, a partner or a spouse who is ill, you must take extra care - even if you have no symptoms yourself.

Therefore, pay special attention to limit any contamination by avoiding physical contact, keeping away from others and being especially thorough with good hygiene.

At the same time, pay extra attention to avoiding larger assemblies.

You are in a special risk group or are pregnant:

If you are over 80 or seriously ill with, for example, chronic lung disease, cardiovascular disease, cancer, diabetes or weakened immune systems, you may be in a special risk group.

Although pregnant women do not yet appear to be particularly vulnerable, they are also considered to be at particular risk from a precautionary principle because they are generally more susceptible to respiratory tract infections.

If you are in a special risk group, you should stay home to the extent possible, provide extra good hand hygiene, avoid touching your face, and keep away from other people - especially if they appear to be ill.

Reduce physical contact such as handshakes, hugs and kisses as well as social activities in, for example, gyms and clubs, for larger family events and in public transportation.

If you are unsure whether you are at a special risk group, consult your doctor.

○ We require tighter controls in terms of food on site as follows:

Please limit the amount of candy placed in bowls in common areas for sharing.

If you have excess food left over from lunchtime meetings, please limit its distribution to those who attended the meeting, rather than leave it in common areas for broader sharing

Please do not bring onsite and place food for sharing

○ The Danish Health Authority continues to update the list of travel health advisory countries*: (List of countries)

Hong Kong

Singapore

Japan

Austria (Tyrol)

China

Italy – Piedmont, Lombardy, Emilia-Romagna, Aosta Valley, Veneto and Marche

South Korea

Iran

* Rest of World – All unnecessary travel is advised against at this time and should be managed accordingly

• We have received a number of questions about handling packages, mail and goods that we both ship and receive.  The best guidance that we have received suggests low survivability of coronavirus on surfaces and shipments are not currently seen as a risk.  The FAQ on this topic from the U.S. CDC is as follows:

○ Question: Am I at risk for COVID-19 from a package or products shipping from China?

○ Answer: There is still a lot that is unknown about the newly emerged COVID-19 and how it spreads. Two other coronaviruses have emerged previously to cause severe illness in people (MERS-CoV and SARS-CoV). The virus that causes COVID-19 is more genetically related to SARS-CoV than MERS-CoV, but both are beta coronaviruses with their origins in bats. While we don’t know for sure that this virus will behave the same way as SARS-CoV and MERS-CoV, we can use the information gained from both of these earlier coronaviruses to guide us. In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.

• If you have recently been to one of the affected areas and are feeling unwell, call your doctor or 1813 for further advice – please don’t go to your doctor or a hospital.

○ For those of you who might be new to the area and have not yet registered with a doctor (primary health provider).  We recommend that in the event of feeling sick with coronavirus like symptoms that you call 118 where a health professional will guide you.

 

If you have any questions, suggestions or require additional information or support, please reach out to your manager, LT Leader, EHS, HR or myself.

 

With much appreciation,

J.D.


13 MARCH 2020 | Message from our CEO

 

Dear AGC Biologics Employees,

As you know, the Novel Coronavirus (COVID-19) is now a classified pandemic. Several drastic actions have been taken by authorities worldwide to mitigate the spread of the virus. This is an emergency situation and we must act accordingly.

 

My primary concern is the health of our team members here at AGC Biologics, and those who work closely with us (employees, vendors, and contractors). As responsible individuals, we must take care of ourselves first. This is our TOP priority! Please take every precaution to minimize contact with others and apply proper hygiene and disinfecting measures.

 

In addition to taking care of our own health, we have a responsibility to the patients who depend on us. The newly established Business Continuity Committee, which I am part of, is responsible for the actions and policies put in place to ensure that we continue to operate. The Committee is in constant surveillance of the situation and we are implementing new measures every day. Please make sure to read all communication and follow the guidance provided by your site leadership team.

 

I am confident that we will overcome this situation soon. In the meantime, please take care of yourselves – your health and wellness comes first.

 

Kind Regards,

 

Patricio E. Massera

President & CEO



13 MARCH 2020 | In the News

Coronavirus Update in Denmark: Denmark closes its border for four weeks

"PM Mette Frederiksen revealed that, as of noon tomorrow, Denmark will temporarily close its border until April 13."