Coronavirus (COVID-19) Advisory

seattle Status Updates

24 November 2021 | J.D. Mowery

Hello U.S. Team,

This is a reminder that the U.S. COVID-19 Vaccination Policy goes into effect on Wednesday 01DEC21.

What this means to you:

  • If you are not fully vaccinated or you are in the process of completing your vaccination cycle, you must provide evidence of a negative test result until you are fully vaccinated (2 weeks after your final dose).
  • If you choose not to get vaccinated, you must provide evidence of a negative test result beginning 01DEC21, and every week thereafter in order to enter an AGC Biologics U.S. facility.
  • No at home tests are permitted.

If you opt for weekly testing instead of the vaccine, or you have not yet completed your vaccination cycle, be sure to schedule a COVID test over the next few days in order to comply with the 01DEC21 deadline.

Please note: while the session on Monday 29NOV21 will address the practical application of the new policy and answer questions you may have, waiting until then could also pose a tight timeline for test results which can take as long as 48-72 hours. Please use the resources below to find testing and vaccination locations near you.

Where to get vaccinated:

Washington Vaccine Finder

Colorado Vaccine Finder

Boulder County Vaccine Finder

 

Where to get tested:

Washington COVID Testing

Colorado COVID Testing

Boulder County COVID Testing

 

Digital Vaccine Record:

Washington Records

Colorado Records

 

Send proof of vaccination and/or negative test results to COVIDRECORDS@agcbio.com. Visit www.agcbio.com/covid-19 for more information and FAQs.

Many thanks,

J.D.

 

 

22 November 2021 | J.D. Mowery

Hello Everyone,

This message is intended to inform all employees that beginning 01DEC21 you will be required to provide proof of completing a full vaccination cycle or a negative COVID test result on a weekly basis to enter our facilities in the U.S. The policy will apply to all employees at all sites, as well as any visitors, contractors, consultants, and customers (future and current). The structure of this policy is aligned with what we expect to be released from the U.S. authorities in the coming weeks. We believe advancing this policy now is the best means for keeping everyone at our sites safe.

Over the next few days, you will have ample opportunities to gain information about the change and the application of the policy. We strongly encouraged to ask questions frequently in order to be fully informed and educated on the policy.

Another key point to remember – the application of this policy does not supersede or negate our need to continue our social distancing and COVID best practices. We will maintain enforcement these policies and continue to assess essential onsite activities as infection rates change.

Please utilize the following channels for gathering information:

During the week of 29NOV21 our General Managers in the U.S. will host a joint 30 minute Q&A session to allow for direct dialogue as well. If you have any questions in the meantime, please contact John Fauver, EHS Manager (SEA) and Jen Wingard, Sr. Manager, EHS (BLD and LGT interim (until 29NOV21)).

Take care and stay well,
J.D.


1 November 2021 | Message from David Steinbacher 

Dear AGC Biologics U.S. Employees,

Various government agencies and private companies are either mandating COVID-19 vaccinations for their employees or planning to do so in the near future. As a result, many employees have asked what actions AGC Biologics is planning to take to address this important topic.

While the specific details are not yet available, it is anticipated that OSHA will issue a rule within the next several months which will require employers to ensure that their employees be either fully vaccinated against COVID-19 or show that they have had a negative COVID test on a weekly basis. Provided that the final OSHA rule contains this vaccination alternative, AGC Biologics plans to also adopt the weekly COVID test option as part of a new COVID-19 vaccination policy. This policy will be finalized and communicated once OSHA issues the details of its vaccination standard. If you have any questions, don’t hesitate to reach out to your EHS Department.

Seattle EHS

John Fauver

jfauver@agcbio.com

425-501-5629

 

Boulder EHS (and interim Longmont EHS)

Jen Wingard

jwingard@agcbio.com  

303-886-6410

__________

David Steinbacher

Director, EH&S


2 September 2021 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 2 September 2021

Dear AGC Biologics Employees,

The AGC Biologics COVID-19 Guidelines and Health Decision Matrix have been updated (please see attached). The updated guidelines take into account various changes in protective measures made by country and regional health authorities based on vaccination rates and infection rates. We will continue to provide updates as conditions change. 

If you have any questions or concerns, or require additional clarification, please contact your site EHS Department representative.

Best regards,

 

David Steinbacher

Director, EH&S


11 March 2021 | Message from EH&S 

Attachment: AGC Biologics General Guidance COVID-19 Updated 10 March 2021

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance which contains the following addition:

  • (#16 - New) Additional quarantine guidance is provided for persons who have been fully vaccinated and have been in close contact with a COVID positive individual. Specific criteria is provided.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

David Steinbacher

Director, EH&S


20  DECEMBER 2020 | Message from EH&S 

Attachment: AGC Biologics General Guidance COVID-19 Updated 20 December 2020

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance. Social Distancing requirement #5 has been updated to reflect the following:

  • Facemasks are required at all times for face-to-face meetings involving more than 2 people.
  • Meeting duration must be kept to a minimum to reduce personal contact
  • Eating and drinking is not permitted during face-to face meetings.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

Best regards,

David Steinbacher

Director, EH&S


15 DECEMBER 2020 | Message from EH&S 

Attachment: AGC Biologics General Guidance COVID-19 Updated 15 December 2020

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance which contains several changes:

  • (#13) The quarantine time for close contact persons has been changed to 10 days (without a COVID test) and symptom free or 7 days (with a negative COVID test taken 48 hours before the end of quarantine) and symptom free.

  • (#14.b.) A person is in close contact if the contact occurred 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated. The previous requirement was 6 days prior to a positive diagnosis.

  • (#15 - New) Persons who have tested positive for COVID and recovered, and later are in close contact with a COVID positive person, will not need to quarantine or be tested again for up to 3 months as long as they do not develop symptoms.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


10 DECEMBER 2020 | Message from EH&S 

Attachment: Kiosk Locations in Seattle (Temperature Reading) UPDATED 9 DEC 2020

We have moved the B4 temp kiosk out of room 116 and I added a handheld to help support all the people in B1 now.  The attached revised checkpoint list reflects the latest changes.

Best Regards,

Shyam Mahanti

Manager, EH&S


9 DECEMBER 2020 | Message from J.D. Mowery 

Hello All,

Please note the update to our current Travel Policy to align with the CDC guidelines in the U.S.

If an individual travels for non-essential reasons outside of the state of Washington and Colorado, then they have the following options:

  1. Quarantine for 10 days. Return to work if you experience no symptoms during the 10-day quarantine.
  2. Quarantine for 7 days. Return to work if you experience no symptoms during the 7-day quarantine. You must get a COVID test 48 hours before returning and it must come back negative. 

There is additional information available at https://www.doh.wa.gov/Emergencies/COVID19/FrequentlyAskedQuestions

 

We will also discuss this in the Q & A tomorrow, please let me know if you have any questions.

 

Take care and stay well,

J.D.


9 DECEMBER 2020 | Update from EH&S 

Below are rooms available for meetings in Seattle and their occupancies.

Meeting Room Capacity_9DEC2020

 

20 NOVEMBER 2020 | Message from J.D. Mowery

Dear SEA Team,

On Friday, November 13, 2020, Governor Jay Inslee issued a COVID-19 Travel Advisory for persons arriving in Washington from other states, or Washingtonians returning from other states or countries. This travel advisory is for Non-Essential Travel and advises these individuals to practice self-quarantine for 14 days after arrival in order to reduce the risk of infection.

The advisory does not apply to individuals who cross state or country borders for “essential travel.” Note: All travel required for the purpose of work is considered essential.

AGC Biologics fully supports the Washington State advisory and is therefore requiring employees engaged in out of state non-essential travel to quarantine for 14 days upon return. Please let your manager and EHS know of any out of state travel that is planned.

Please continue to look after yourselves and one another and adhere to our company guidelines.

Take care and stay well,

J.D. Mowery

Senior Vice President, U.S. Operations


17 NOVEMBER 2020 | Message from Chris Holt

Dear SEA Site,

Per today’s COVID Q&A – please advise EH&S (Shyam Mahanti and David Steinbacher) if you need to travel from outside of Washington state as part of your job responsibilities. (eg: commute in from Oregon, California or similar).

This applies to all forms of travel and all types of employees (Regular, Temporary & Contract / Consultant).

This needs to happen ASAP please.

Thanks & Regards,

 

Chris


13 NOVEMBER 2020 | Message from Chris Holt

Hi Team,

Just a reminder per David’s note below.

Regardless of whether you took your temperature at home, the AGC policy has been updated to require that you take your temperature using one of the booths located in B1, 4, 6, 10, 11, 12 at the start of your working day.

Also as a reminder –

  • Before going into a GMP space you need to take your temperature and use the log book provided to record that it is within requirements
  • I’d also suggest that although current PPE guidance is relatively broad and states the use of face coverings.  Our strong recommendation is for the use of face masks.  They are designed specifically for the use of containment and protection and we provide them to you on site.

Your personal safety and that of those around you is dependent on adherence to PPE and social distancing requirements.  It is a collective responsibility.

Thank you for your adherence and stay safe.

 

Chris


13 NOVEMBER 2020 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19 Updated 12 November 2020

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Requirements and Guidance which contains a change in our daily temperature check requirement found in requirement #4. This change is being made due to the increasing rate of COVID infections being observed in all global regions and the need to ensure the safety and health of all employees at each location.

It is mandatory that each employee check their body temperature at the start of the day when arriving onsite using the temperature kiosk station or hand-held thermometer provided.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

Best regards,

 

David Steinbacher, MPH, CSP

Director, EH&S


17 OCTOBER 2020 | Message from Chris Holt

Dear SEA site

As mentioned at the Thursday Q&A there have been a number of instances this last week where as a site we could have done a much better job in reporting changes in health status to the EH&S team.

 

As a reminder on policy –

  • If you are feeling sick and either need to stay at home or go home, you must inform your supervisor or manager, who in turn has to inform EH&S.  You are also encouraged to inform EH&S directly
  • In terms of COVID testing, it is extremely important to inform EH&S as soon as you take a test, not when you receive the results.
  • If you have been in close contact with a person currently being tested or has tested positive for COVID-19, you must immediately report this to their Manager and Site EHS Department.

Communication is key in terms of managing the health of the workforce on site during these challenging and exceptional times.  We are all dependent on each other’s safe behaviors.

 

Thank you for your help and attention.

 

Chris


24 SEPTEMBER 2020 | Message from David Steinbacher 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory. Requirement #3 in the Quarantine Requirements; Air Travel section has been added.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


20 SEPTEMBER 2020 | Message from David Steinbacher 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory which contains a change to section: Quarantine Requirements; Air Travel ( requirements  1 and 2). As COVID conditions and country restrictions are frequently changing, we are continuing to monitor the pandemic situation closely and will provide future updates as necessary.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


17 SEPTEMBER 2020 | Message from Sarah Wakefield on Behalf of US HR 

SEA and BLD Teams,

Please find links to Employee Assistance Program documents, as discussed in yesterday’s Town Hall meeting, below:

Employee Assistance Program Summary  

Navigating an Uncertain School Year

Managing Daily Life During the Coronavirus Outbreak

Returning to the Workplace

 

Contact your HR Business Partner with any questions. Thank you!

 

Sarah Wakefield

Director, Employer Brand and Internal Communication


10 AUGUST 2020 | Message from Chris Holt  

Dear SEA Team

Please find below a link to the COVID-19 follow up survey mentioned at this week’s Q&A.  Due to the second wave of infections and in particular the slow-down in return to site activity and the changing circumstances regrading school arrangements for September we would like to get the latest view on your personal circumstances.

 

This will help your managers & LT members work with you to best manage any challenges.

 

COVID-19 Follow-Up Survey | August 2020

 

Best Regards

Chris

 


27 JULY 2020 | Message from David Steinbacher 

Dear AGC Biologics Employees,

 

In order to be consistent with our efforts to prevent transmission of COVID-19 at each of our locations, we need to exercise the same degree of diligence during business travel and when considering after-hour facility activities. Country and local regulations pertaining to restaurant dining and social gatherings has been shown to vary widely depending on regional infection rates and reopening stages. The risk of transmission increases as restrictions are relaxed which runs contrary to the strong measures we have taken at each site to prevent infection.

 

For this reason, effective immediately, dinners and social gatherings involving groups of AGC Biologics employees alone, or in association with contractors or clients, are not permitted due to the increased risk of COVID-19 transmission.  

 

If you have any questions, do not hesitate to contact me or your site EHS representative. 

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


22 JULY 2020 | Message from Bria Polonsky

Hello SEA Site,

 

Please find the following update on rooms that are available for meetings, work spaces and lunches.  Though virtual meetings and activity are still highly encouraged whenever possible.  We wanted to take the opportunity to clarify what was available to the site team.

 

Please note that sanitization wipes and gel have been made available in these rooms and that extra cleaning is also organized.

 

Should you have any questions please contact Shyam Mahanti with any questions with respect to safety.  Any questions regarding room bookings, please check in with Bria Polonsky.

 

The following rooms are available and Bookable Rooms for Meetings

B1:  CR204 (Cap. 10)
B4: CR116 (outside of lunch hours only, 11am-1pm) (Cap. 10)
B6:  CR230 (Cap. 4)
B11: CR103 (Cap. 4)
  CR353 (Cap. 1)
  CR357 (Cap. 1)
B12: CR210 (Cap. 7)

If being used by more than 1 person, the following conditions apply: 

  • They should only be used when absolutely necessary to support meeting effectiveness.
  • The meeting capacity applies to the current COVID situation and should not be exceeded
  • You should wear a face mask when entering and exiting the meeting room.
  • If you can maintain a distance of >6ft during meeting you have the option to take your facemask off.
  • However we encourage you to keep the facemasks on where practically possible.

The following rooms below are not bookable - They are available on a first come, first served basis and can be used for meetings / office / work space or for breaks / lunches as appropriate.

B1:  CR205 (Cap. 6)
B4: CR116 (inside of lunch hours only, 11am-1pm) (Cap. 6)
B6:  CR103 (Cap. 4)
  CR110 (Cap. 2)
  CR238 (Cap. 4)
B11: CR352 (Cap. 1)
  CR357 (Cap. 1)
  CR349 (Cap. 5)
B12: CR211 (Cap. 2)
  CR214 (Cap. 2)
  CR219 (Cap. 2)
If being used by more than 1 person, the following conditions apply -
  • They should only be used when absolutely necessary to support meeting effectiveness.
  • The meeting capacity applies to the current COVID situation and should not be exceeded
  • You should wear a face mask when entering and exiting the meeting room.
  • If you can maintain a distance of >6ft during meeting you have the option to take your facemask off.
  • However we encourage you to keep the facemasks on where practically possible.

Please contact Shyam Mahanti with any questions with respect to safety.  Any questions regarding room bookings, please check in with Bria Polonsky.

 

As ever, please ensure that these spaces are left clean and tidy once you have finished using them.

 

Thank you,

Bria Polonsky

Site Administrator


20 JULY 2020 | Message from Chris Holt

Dear SEA Team

Please find an update / follow up from the recent Q&A sessions.  As an additional FYI a hands free temperature monitoring booth / station will be arriving on site this week.  We will be piloting its use in B6.

Please stay safe

Chris

 

BUSINESS TRAVEL

Domestic business travel requires pre-approval and is assessed on a case-by-case basis. Submit requests to your LT member and EH&S for review with the following information: reason for travel, location(s), dates of travel. Travel must be business critical to be considered. If deemed as such, the request then goes to Patricio Massera and the ExT BCI committee for final review and approval. International business travel is still prohibited at this time.

 

MEAL PROVISION & LUNCH LOCATIONS

As discussed in recent COVID-19 Q&A sessions, we extended the meal provision through August 2. We will continue to monitor local situation in order to assess whether we should extend it further. Room 116 in building 4 now contains tables and chairs for lunch  with a one-table, one chair setup for proper social distancing. You can also utilize outdoor picnic tables and conference rooms that are not in use – while abiding by social distancing guidelines.

 

RETURN TO SITE STRATEGY

We are taking a very cautious approach to bringing additional team members back on site. We have started bringing hybrid and remote employees back slowly, taking into consideration the needs of each team. Meetings have been scheduled with various teams to ensure we are properly addressing areas in need of additional support. We will continue to reevaluate weekly and we will share plans as they develop.

 

SAFETY SCREENS

You may have noticed plexiglass dividers in building 6 (floor 2 and in the warehouse). Additional dividers are due to arrive the last week of July and will be installed in the cubicles on the second floor of buildings 11 and 12.

 

LAST WEEK’S WEBINAR LINKS

COVID-19 Q&A

July Town Hall Meeting

 

OTHER HELPFUL LINKS

WA State COVID-19 Risk Assessment Dashboard

WA Department of Health COVID-19 Data Dashboard


2 JULY 2020 | Message from Chris Holt

Dear Seattle site

As promised, please find below a number of useful links to COVID related information sources (both internal and external).

As mentioned in the last couple of Q&A sessions, the last few weeks have seen some concerning numbers both in the US and at our sister site in CPH, who had a small cluster of positive cases.  JD and his team, with help from David Steinbacher, are managing through the latter situation.  Though as a team we have to remain cautious, focused and responsible to avoid similar here in SEA.  As a reminder -

  • Please respect the 6 ft social distance and facemask requirements and encourage / remind your co-workers and visitors to the site to do similar
  • Wash and sanitize your hands as often as possible
  • Avoid touching contact points
  • All social interactions at breaks, lunch and elsewhere should be kept to a practical minimum and respect the social distancing guidelines.  We recognize that lunch and breaks are your time to decompress, though a lunch-time congregation was the likely trigger for the issues we saw in CPH – please be careful.

If you require any additional support or have questions or suggestions please reach out to myself, David or Shyam.

Stay safe and look after yourselves and each other

Chris

 

Travel Advisories & States Requiring Quarantine

CDC: Considerations for Travelers—Coronavirus in the US

US Department of State: Travel Advisories

Travel and Leisure: What to know about each state during the coronavirus

 

COVID-19 Data & State Statistics

Washington State Department of Health: COVID-19 Data Dashboard

World Health Organization: Coronavirus Disease (COVID-19) Dashboard

Johns Hopkins: Coronavirus Resource Center – US Map

https://coronavirus.wa.gov/what-you-need-know/covid-19-risk-assessment-dashboard

 

COVID-19 Advisory Page Quick Links

AGC Biologics COVID-19 Advisory Page (Main) (includes question/feedback button)

Seattle Site Status Updates

Seattle Site FAQs + Live Q&A Recordings (includes question/feedback button)

Seattle Site Documents + Online Resources

AGC Biologics COVID-19 Message to the Community + Partnerships + News

 

EHS TrainingMake sure you are caught up!

SafetySkills (login required)

 

★★The Fun Stuff★★

Global Art Contest – We’re still accepting any last-minute entries today from employees and their kids!

Employee & Pet Spotlight – Accepting fun photos through the end of the year!


22 JUNE 2020 | Message from David Steinbacher 

Attachment: AGC Biologics General Guidance COVID-19

Attachment: AGC Biologics Travel Policy and Advisory 

Dear AGC Biologics Employees,

 

Attached are updated “AGC Biologics Requirements and Guidance: Response to Worldwide COVID-19 Pandemic” and “AGC Biologics Coronavirus Travel Policy and Advisory”. We continue to monitor the coronavirus situation closely and will provide additional updates as necessary.

 

This update provides additional clarification and information on:

  • Quarantine requirements
  • Guidance for return to work if COVID positive and asymptomatic
  • Expanded guidance on visitors/clients
  • Updated COVID-19 Health Decision Matrix for specific scenarios included

 

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


10 JUNE 2020 | Message from Chris Holt 

Dear SEA Team

I am pleased to share with you that we have received a supply of AGC branded cloth facemasks from the Heidelberg site. 

These face masks will be distributed across the site teams by LT members & EHS over the next week or so. The attached photo shows Chad Brueckner modeling the blue version.

Chad branded facemask IMG_3408

Please note –

  • It is your choice if you want to wear the cloth facemask instead of the paper facemasks that have been supplied to date.
  • The cloth facemasks are not suitable for GMP operations
  • Keep in mind that a cloth and paper facemasks may not fully protect the wearer from others, but it can keep the wearer from spreading the virus to others.  That’s why it’s important for everyone to continue practicing social distancing when still wearing these type of masks. 
  • Remember to wash before first use. They can be washed up to 90°C.

A big thank you to Dieter and his team for providing these to the AGC Bio network

 

Regards

Chris


7 JUNE 2020 | Message from Chris Holt 

Dear Seattle site

Please find the following COVID-19 related updates.  Please keep up your good work on social distancing and PPE usage, both at the workplace and at home.  The best way to work through this situation is with discipline, respect and by looking out for each other.

As ever.  Any additional questions and suggestions, please let us know

Chris

 

COVID-19 Major Disaster Emergency Shared Leave Program

AGC Biologics recently established the COVID-19 Major Disaster Emergency Shared Leave Program in response to the COVID-19 pandemic. Under the new program, employees may donate leave which may be used by employees who have exhausted all available leave and are experiencing certain COVID-related absences. The shared leave program will remain active until approximately December 31, 2020, after which unused leave will be returned to the donating employee. You can read more information in the FAQs on the COVID-19 Advisory Page located here: http://www.agcbio.com/covid-19/sea-faq and on SharePoint.

 

If you would like to donate or request leave, please complete the appropriate form (see links below) and return to your HR Business Partner. As always, if you have any questions, please reach out to your HR Business Partner.

COVID-19 Major Disaster Shared Leave Donation Form

COVID-19 Major Disaster Shared Leave Request Form

 

Fraudulent Unemployment Benefit Claims (Reminder)

As indicated in an email on May 18, the Employment Security Department of Washington State has seen a significant rise in fraudulent unemployment benefit claims. Both AGC Biologics and The Employment Security Department are not aware of any breach of their systems. Some of our employees have been impacted and we have notified them. We have also responded to Employment Security regarding any fraudulent claims filed on behalf of our employees [or former employees].

 

NOTE: We will not be notified of unemployment fraud that is related to your former employers.

 

If you get a notification at home, please contact your HR Business Partner and send them a copy of what you received. Below are some additional steps (with links) you may take and resources to learn more if your identity has been stolen or you have reason to believe it has been:

  1. Go to the FTC identity theft website, identitytheft.gov. This resource has the most current, detailed step by step process for reporting and protecting people from further victimization.
  2. Request your free credit reports via annualcreditreport.com and review them for other fraudulent activities.
  3. Find additional tips from the Washington State Attorney General at https://www.atg.wa.gov/recovering-identity-theft-or-fraud.
  4. You can report unemployment benefit fraud at https://esd.wa.gov/unemployment/unemployment-benefits-fraud.

The three most important things for you to know about unemployment imposter fraud:

  1. If you are a victim of fraud, you will not have to repay the money.
  2. Victims of fraud who need to apply for benefits will still be able to do so.
  3. Be aware of other fraudsters offering to help by sending you to phony web pages asking for personal information.

There have been recent media reports of widespread fraud in this area and this is not a problem unique to AGC. You can read more here: https://esd.wa.gov/newsroom/statement-imposter-fraud.

 

BADGE ACCESS (REMINDER)

Badge access is deactivated when you are out sick. To reactive your badge, please make sure to communicate your expected return to Shyam Mahanti (EHS) as soon as you can so he can so he can make appropriate arrangements prior to your return to site. NOTE: A conversation with EHS is required in order to return to the site – a physician note may also be required depending on your individual circumstances.

 

COVID-19 Q&A Sessions

You can access our most recent session recording here.

All past session recordings are located on the COVID-19 Advisory Page under Seattle FAQs.

Sessions are held weekly, alternating Tuesdays and Thursdays. The next session is set for June 11 at 2pm.

 

GLOBAL ART CONTEST extended through june

The art contest has been extended through June! Thank you to all who have participated. As a reminder, you and/or your children can submit any form of art – either COVID-19 / safety related or simply inspired by the pandemic and the need to socially isolate. Winners will get prizes!

 

Click here for more information and to view the artwork submitted thus far. We have some amazing talent here at AGC Biologics!  


31 MAY 2020 | Message from David Steinbacher 

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory UPDATED

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory which includes new guidelines on travel between countries by ground transportation. If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


26 MAY 2020 | Message from Chris Holt

Dear SEA Team

To follow up on recent conversations / questions and the site Q&As regarding the disciplinary management with respect to issues around facemask use and social distancing adherence on site.  In particular, inclusion of these items into the existing policy.

 

REMINDER - To ensure the safety of our team, employees must practice social distancing and stay at least six feet apart when possible. Employees are required to wear facemasks at all times when unable to effectively practice social distancing while on site and when walking between buildings. COVID-19 social distancing guidelines may be found here.

 

While we understand that wearing masks can be uncomfortable, especially for extended periods of time, wearing facemasks and practicing social distancing is critical in keeping our teammates, ourselves and our families safe — and allows us to work towards bringing additional staff back onsite safely. This also helps to ensure the safety of the essential employees who work on the customer products that are ultimately delivered to patients.

 

The table below indicates instances in which you are required to wear a facemask (left column):

Non-GMP Facemask Policy 17APR20

 

This information is available on the COVID-19 Employee Advisory Page for Seattle under FAQs. Click on “Non-GMP Facemask Policy & Locations” near the top of the page.  

 

IMPORTANT - As with any other policy at AGC Biologics, non-adherence to this policy will result in corrective action. For more information please reference the AGC Biologics Employee Handbook located on SharePoint here (reference “Corrective Action” on page 18). As stated in the Handbook, “the elements of the corrective action process may include informal counseling and feedback, written and/or final warning, suspension without pay, demotion and termination. When appropriate, re-assignment of an employee to another position may be considered. AGC Biologics reserves the right to determine the most appropriate approach based on the specific circumstances.”

 

We appreciate your continued support in helping to maintain a safe environment for everyone at our Bothell site.

 

Best Regards

Chris


21 MAY 2020 | Message from David Steinbacher

Attachment: AGC Biologics Coronavirus Travel Policy and Advisory

Dear AGC Biologics Employees,

Attached is an update to the AGC Biologics Coronavirus Travel Policy and Advisory which contains a change to the domestic business air travel requirements. We continue to monitor the pandemic situation closely and will provide future updates as necessary.

If you have any questions or concerns, or require additional clarification, do not hesitate to contact your site EHS Department representative.

 

Best regards,

David Steinbacher, MPH, CSP

Director, EH&S


14 MAY 2020 | Message from Chris Holt

Dear SEA Site

Please find the link below to the SEA Site Return to Work Assessment.  The intent of this survey is to get an accurate understanding of your current and future circumstances.  This will allow us to best manage the phased return to work in a way that maximizes your safety and effectiveness in as flexible a way as possible.

 

If you could complete by COB Weds 20MAY2020 that would be much appreciated:

SEA Site Return to Work Assessment

 

Any feedback or technical issues please reach out to Sarah Wakefield or utilize the email covid-19@agcbio.com

Thank you in advance for your prompt attention.

 

Best Regards

Chris


11 MAY 2020

Dear SEA site

Antibody serology testing is becoming more available to detect antibodies to SARS-CoV-2. This is intended to help identify individuals who may have been exposed to the virus or have recovered from a prior infection. While this provides useful information from a public health perspective, AGC Biologics has determined that the results of personal antibody testing do not change the way we address our safety and hygiene requirements that are designed to protect employees onsite.

 

Should an employee decide to have an antibody test:

1. Please notify EH&S (Shyam Mahanti or David Steinbacher) when you take the test and when you get the result.
2. They must still comply with all established site COVID safety requirements and guidelines regardless of the test outcome

 

As brought up during several Q&A sessions, there have been requests for information on how employees can obtain an antibody test. There are various testing laboratories advertising these services either through a referral from physician, part of a community study, or by direct-to-consumer service. Not all antibody tests being marketed have been evaluated by the FDA and early test results have proven to be, on occasion inaccurate, with false negatives and positives, so please keep this in mind should you decide to test. If considering a direct-to-consumer testing company, employees should determine with the testing laboratory if the test kits being used have been authorized by the FDA.  The list of approved test kit manufacturers can be found at: https://www.fda.gov/medical-devices/emergency-situations-medical-devices/emergency-use-authorizations#covid19ivd.  Please note that in this FDA listing the relevant technology for antibody test kits is either Serology Total Antibody, Serology IgM & IgG, Serology IgG only, Serology IgG or Serology Antibody

 

To reiterate.  We do not encourage or expect employees to relax their adherence to site COVID-19 infection prevention requirements, including PPE and social distancing, based on test results.

 

This guidance may be subject to change in the future based on formal scientific advice.

 

Best Regards

Chris


4 MAY 2020 | Message from Chris Holt

Dear SEA Team

Please find the following updates covering a number of positive news items and activities coming out of the current COVID situation.

 

AGC BIOLOGICS in the NEWS

As many of you know, we are doing important work pertaining to COVID-19. As a result, we received some recent news coverage. You can now view this coverage and a message to our global community here: http://www.agcbio.com/covid-19/news. As you all continue to work hard contributing to a critical business benefitting the patients who depend on us, people are noticing. Keep up the hard work!

 

Thank You from UCB!

A message to you from UCB Pharma: “We would like to take this opportunity to thank you for all your efforts and dedication. Since we can’t tell you face to face we have taken the opportunity to send you a short video (please follow this link) to say how much we appreciate all that you have achieved.”

 

”SAFETY FIRST” EMPLOYEE ART CONTEST

We are holding a contest this month for all employees and their children – highlighting what safety means to you, particularly during the COVID-19 pandemic. Use any medium/method you like. Take a picture of your artwork and send to covid-19@agcbio.com. Include your name, (name of the artist if submitted on behalf of your child), site location, department. Win prizes and a chance to be featured on the company website. We are proud to work with so many creative people!

 

AGC BIOLOGICS EMPLOYEE SPOTLIGHT

We would like to recognize all our team members who are working so hard to keep the business running during this challenging time in our new “COVID-19 Employee Spotlight.” Email covid-19@agcbio.com with a photo of yourself and/or your team hard at work — whether you are an essential employee on site or a team member contributing remotely from home. Include a note about what it’s like working together to navigate this unique situation. Photos and comments may be featured on the COVID-19 Advisory Page and AGC Biologics social media, with your written permission. Thank you for all that you do!

 

Many thanks for your attention and safety mindedness.  I look forward to seeing your art and photos!

Chris


1 MAY 2020 | Message from Chris Holt 

Dear Seattle Team

Please find the following update on our COVID-19 arrangements.

 

On Wednesday Governor Inslee announced that the stay-home order for COVID-19 will extend past the original May 4 expiration date: “Based on the data and science, the current order will remain in effect.” We expect more news regarding the administration’s phased-in approach later today. You can read more of the latest news from Governor Inslee’s office here.

 

What does this mean for AGC Biologics Seattle Site?

For now, there is no change — we will continue with our existing policies surrounding essential, hybrid and non-essential employees. We are currently working to develop our own phased approach for the site. Employees will be consulted as part of this process so we can understand your current circumstances in this COVID-19 situation. Our top priority remains the overall health and safety of the site. Expect a survey and additional communication regarding next steps very soon.

 

If you have questions in the meantime, please email covid-19@agcbio.com or attend our next live Q&A session (iCal link provided below):

COVID-19 Q&A Session | May 1st, 2pm


25 APRIL 2020 | News Coverage (U.S.)

KOIN 6 in Portland featured our AGC Biologics partner CytoDyn and the work we are doing together on Leronlimab. You can view the feature story here.

KOIN 6 Feature 042520

 


24 APRIL 2020 | Press Release

We announced our partnership with AdaptVac to develop and produce a COVID-19 vaccine. Read the press release here

AdaptVac Press Release

 


23 APRIL 2020 | Message from Chris Holt

Dear SEA team

Please find the latest update related to our COVID-19 provisions.  I hope you are all doing your best to keep yourselves, your families / friends and colleagues safe.

I look forward to hosting the Q&A session on Friday – so far the questions have been excellent and have helped us put in place improvements in how we can all stay as safe as possible.  Please keep them coming.

 

Best Regards

Chris

 

SOCIAL DISTANCING – FLOOR MARKINGS

Thank you to all for your diligence in abiding by the increased social distancing guidelines put in place to ensure the safety of every employee and visitor on site. You may have noticed that we have started to install floor markings as a reminder to keep a safe distance from one another while on site – with more to be installed in the coming days. If you have any questions, please speak to your manager or Shyam Mahanti (smahanti@agcbio.com).

Photo courtesy of Ric Lomibao.

 

FACEMASK LOCATIONS

Thank you for your efforts in adhering to the facemask policy while on site. We’ve definitely seen an improvement in the last couple of days. Remain diligent – for your own safety and the safety of those around you. Click the links below to view the locations for surgical and N95 facemasks. Contact Shyam Mahanti (smahanti@agcbio.com) if you are unable to locate a mask.

Facemask locations: B1F1 / B1F2 / B4F1 / B6F1 / B6F2 / B10F1 / B11F1 / B11F2 / B12F1 / B12F2

 

LAB COAT HOOKS

Some of you requested additional lab coat hooks to allow for more space between lab coats as an additional safety measure – great idea! The new hooks have arrived and will be installed in the next few days.

 

VISITOR GUIDE

As you know, all visitors to the site must be approved ahead of time and they are required to follow the same safety and temperature protocols as our employees. Please review the new Visitor Guide located here. This guide outlines the necessary pre-approvals required for all visitors to our site and provides sample email language to prepare visitors for what to expect.

 

VIRTUAL MEETING POLICY

A lot of us have to conduct our meetings virtually (via Zoom, Skype, etc.) currently. If you are meeting with a customer who utilizes their camera during the meeting, you are required to turn yours on as well. Click here to review the Virtual Meeting Policy & Best Practices. For additional meeting guidance, you can watch the following recorded training sessions:

Training: Effectively Using Zoom

Training: Hosting Successful Virtual Meetings

 

MEALS FOR ESSENTIAL EMPLOYEES

In response to feedback from essential employees, we made recent changes to our catering options. We added two new restaurants and removed Salted Grape. Read the updated SEA Site Restaurant Caterer document here for a list of safety measures the restaurants are taking, in addition to their usual clean methods of preparing and delivering food.

 

TRAINING: INDIVIDUAL DEVELOPMENT PLANS

From Krista Lewis, Global Director, Learning & Performance

As we continue to navigate the COVID-19 situation and maintain our day-to-day business, we need to also keep in mind the importance of individual growth for each of you as a part of the AGC team. You should have received an email inviting you to sign up for Individual Development Plan (IDP) training. To learn more about the benefits of an IDP and how to create one, attend one of the upcoming training sessions.

 

Remaining IDP Training Dates for Managers:

April 24, 9-10 am

April 27, 11am-12pm

 

IDP Training for Employees:

April 28, 3-4 pm

April 30, 9-10 am

May 4, 11am-12pm

 

COVID-19 Q&A SESSIONS

Click here to view the recording from Tuesday’s Q&A session.

Click here to download the invite to Friday’s Q&A session.


20 APRIL 2020 | Message from Chris Holt

Attachment: Social Distancing Guidelines 

Dear SEA Team

As requested during the recent COVID-19 Q&As – please find a summary of the Seattle site’s social distancing guidelines.  These cover both generic site level and also departmental specific guidelines.

Thank you in advance for your attention and adherence.  If you have any feedback or additional suggestions please let EHS, your LT member or myself know.  Alternatively please feel free to mail the covid-19 mailbox at covid-19@agcbio.com

 

Thank you & stay safe!

Chris


12 APRIL 2020 | Message from Chris Holt 

Dear SEA Team

Please find the following updates on the COVID-19 situation.  I will be sending out further information on social distancing and visitor guidance in separate e-mails.

I would also like to take the opportunity to remind everybody that it is mandatory that they contact EHS and their manager / supervisor in the event that they have taken a test for COVID-19.  This needs to happen as soon as possible after the test is taken.  Waiting until the test result is received to first inform stakeholders is not appropriate.

Regards

Chris

 

EH&S CONTACT INFORMATION

Please save this information on your cell phone. Do not hesitate to contact Shyam or David with any COVID-related questions or concerns, or to report a potential illness. If you discover that your temperature reads 100.0° or higher when attempting to gain access to the Bothell facility, please call one of them right away.

 

CORONAVIRUS SAFETY TRAINING

You were assigned a new training on “AGC Biologics Coronavirus Guidelines and Travel Policy” this past Wednesday. Please complete this training via Safety Skills ASAP. Contact EH&S with any questions – their contact information provided above.

 

SANITIZATION PUMPS & WIPES

We noticed recently that we are missing a sanitization pump and wipes have gone missing as well. Sanitization pumps and wipes are placed in the office by EH&S for your safety. Please continue to use them but leave both the sanitization wipes and sanitizer pumps where they are.  We have a limited supply and we want to make sure they are accessible by all employees on site.

 

EMPLOYEE COVID-19 QUESTIONS & FEEDBACK

There is now a button on the main COVID-19 Advisory Page for sharing your ideas, asking questions and/or submitting feedback, anonymously or otherwise. We want to hear from you – we review all submissions daily.

 

COVID-19 POLICIES & PROCEDURES FROM LOCAL RESTAURANTS

We want to ensure that the restaurants providing daily lunches for essential employees are implementing additional measures to deliver food that has been prepared in a safe environment. You can view their policies and procedures here. This document will be updated regularly, as we add new restaurants to the rotation.


7 APRIL 2020 | Message from Chris Holt

Please find a couple of updates covering the ongoing COVID-19 situation. 

 AGC BIOLOGICS IN THE NEWS

• We were recently featured in a segment on local Seattle station KIRO7 for our work with CytoDyn on the HIV drug leronlimab, which is currently being tested on 10 critically ill COVID-19 patients in New York. It is exciting to be a part of a potential solution amidst today’s difficult climate. You can view the segment here and on our COVID-19 Advisory Page.

• If you are on social media, share the good news on LinkedIn, Facebook, Twitter.

 

LIVE COVID-19 Q&A

  • Thanks to all who joined us for the live Q&A webinar on Friday – we had more than 130 people join and you asked some great questions. Access the recording here.
  • We’ll host another one today at 2pm. If you did not receive the meeting invitation click the link below:

SEA Site COVID-19 Q&A (Tuesdays at 2pm)

 

Looking forward to the second Q&A later today - Stay safe and look after yourselves and each other

Chris


3 APRIL 2020 | News Coverage (U.S.)

On Friday, 3 APRIL 2020, we were featured in a local Seattle news segment for KIRO7 because of the work we are doing with CytoDyn on Leronlimab, which is currently being tested on 10 critically ill COVID-19 patients in New York. 

 

HubSpot Video

 


2 APRIL 2020 | Message from Chris Holt

Dear SEA Team

Please find the latest updates on the COVID-19 outbreak

 

SOCIAL DISTANCING – A REMINDER

  • Whilst on site I see a significant number of people doing their best to observe and encourage social distancing (Thank you!).  However a few folks seem to be treating these requirements as optional.  This is worrying.  We have an obligation to ourselves, our colleagues and our loved ones to be cautious and practice good social distancing at home and in the workplace.  Please ‘live’ this, clean as you go, take your temperature and encourage others to do likewise.  Please find the following link as a refresher.  https://cdn2.hubspot.net/hubfs/1924513/COVID-19/AGC%20Biologics%20General%20Guidance%20COVID-19.pdf
  • As ever, please feedback on any suggestions that could be used more widely across the site.

 

PPE UPDATE

  • We have had an additional shipment of surgical masks from AGC Japan.  These will be available for use from Mon 06APR20.  David & Shyam from EHS will be coordinating with your LT members / managers to distribute them, plus we will also make them available at the security / reception areas.  They are intended for use in office areas only.  GMP areas are being covered by a separate provision.

 

EQUIPMENT CHECK-OUT PROCESS

If you are working remotely and you need to bring items home with you, please complete the appropriate form(s):

  • Information Technology (computers and other IT-related items)

Complete this form and send to computersupport@agcbio.com.

  • Facilities (office chairs and other facilities-related items)

Complete this form and obtain written approval (email) from your manager. Then send to sefird@agcbio.com.

 

LIVE COVID-19 Q&A SESSION

Join our first live Q&A webinar focused on COVID-19 tomorrow at 2pm. You can ask questions during the session or submit them beforehand at covid-19@agcbio.com. Click here if you did not receive the invitation.

 

STRESS RELIEF

From Krista Lewis, Director, Learning & Performance

During this uncertain time of COVID-19, it’s not surprising that many of us are feeling more stressed or anxious than usual.  It’s important to know that stress and anxiety suppress the body’s immune system, so anything you can do to reduce your stress is helpful. Here are some simple ideas for all of us to practice:

  • Limit news consumption – While it’s important to know the facts and what you can do to protect yourself and your loved ones, “watching the news obsessively actually increases stress,” says Stewart Shankman, Chief Psychologist at Northwest University.
  • Practice Calming Techniques – Different people relax in different ways, but if you feel particularly tense, stressed or anxious, you might try deep breathing, taking a warm bath, sitting with your pet, stretching or meditation. See below for helpful resources.
  • Move your body – Try to walk around your house or even around the block several times a day. “If you calm the tension in your body, you calm the tension in your mind,” says Dr. Shankman.
  • Connect with loved ones – Call, email or video chat with family members and loved ones, especially if you’re feeling isolated or you know that they are. You may find that people have more time to talk than usual because so many people are home from work and school.
  • Listen to music, find activities that bring you joy – With symphonies, opera houses, ballets and theaters shutting down or losing their audiences due to quarantine measures, many are offering free events online.  Look online to see what may be of interest to you and your family and take advantage of this opportunity. 
  • Get stuff done – Tackle a hobby you’ve been wanting to explore or do some chores that you’ve been meaning to get done. These tasks can divert your attention from stressful or anxious thoughts.
  • Find ways to laugh – Humor is a wonderful coping mechanism in times of crisis. Turn to sources you find funny whether they’re movies, TV shows, podcasts, etc.

As a reminder during these challenging times the Employee Assistance Program is also available.  You can reach out them by visiting www.mutualofomaha.com/eap or calling 800-316-2706 for a confidential consultation and resource services.

 

Look after yourselves and each other

Chris

 

6214370_keep_calm_and_socially_distance


31 MARCH 2020 | Message from Chris Holt

Dear SEA Team

Please find the latest updates covering the COVID-19 outbreak

 

TIME OFF WORK: PAID OR UNPAID FAQs

Human Resources has added more information to the Frequently Asked Questions pertaining to paid/unpaid time off work. If you have questions specific to your situation, reach out to your HR Business Partner (see below) or Mark Honda (mhonda@agcbio.com).

SEA_HRBPs_033120

REMOTE WORKERS: CABIN FEVER SOLUTIONS

From Krista Lewis, Director, Global Learning & Performance

Working remotely can be tough. We understand that many of you do not have an ideal setup for working from home like a dedicated office. Click here to view the top 12 “Tips for Working from Home without Losing Your Mind.” 

When working from home, time management can be a challenge. With so many demands on your time and attention, it's a tricky balancing act to stay productive. In this series (see links below), bestselling author and productivity expert Dave Crenshaw offers best practices for anyone working from home. These particular videos focus on how to craft your daily schedule for peak productivity and how to plan meaningful breaks to avoid burnout.

LIVE Q&A SESSIONS

We will begin hosting 30-minute live question & answer sessions. The first one is this Friday, April 3. Click here if you did not receive the invitation. Starting next week, we’ll host these sessions every Tuesday and Friday. Join if you’d like to receive the most recent updates and ask any COVID-19 related questions you may have.

EMPLOYEE PHOTOS: TAKE A SELFIE!

From Sarah Wakefield, Director, Employer Brand & Internal Communication

Essential employees are working hard on site and everyone else is doing their best to work from home. Regardless of where you are, we’d love to feature you in weekly updates and on our COVID-19 Advisory Page. Snap a photo of yourself and/or your team hard at work and send to covid-19@agcbio.com. Thanks, team!

 

Best Regards & Stay Safe

Chris


26 MARCH 2020 | Message from Chris Holt

THERMOMETER USE FOR BUILDING ACCESS

1. Thermometer stations are being set up in every building now. Click here to view instructions. The new procedure applies to all individuals accessing any building at our Bothell site.

2. If you are unable to check your temperature at home, enter your designated building and proceed to the Thermometer Station (see Thermometer and Logbook Locations).

3. Before handling the thermometer, sanitize your hands and use the wipes provided to sanitize the thermometer.

4. Follow all instructions on how to use the thermometer (see Infrared Thermometer Operations on page 3). You must take your own temperature.

5. Specifically for entering a GMP access points (see Thermometer and Logbook Locations on page 4) use the logbook provided and fill in time, date, your initials, and yes/no if entry is allowed. Temperature must be taken daily – the first time you enter the GMP space each day.

6. Use the sanitizing wipes provided to wipe down all surfaces touched and the thermometer, leaving surfaces wet until evaporated or as long as practical.

7. The thermometer MUST be returned and kept in the same location.

8. Sanitize your hands before and after use.

9. All visitors must check their temperature upon entry and complete a COVID-19 screening form.

 

TOWN HALL MEETING FOLLOW-UP

Thank you to all who attended one of the virtual Town Hall meetings this past week. Links to the recordings are provided below.

SEA Town Hall | 20 MARCH 2020

SEA Town Hall | 24 MARCH 2020

 

COVID-19 QUESTIONS

During the Town Hall meetings we answered many of the questions that we received in the new covid-19@agcbio.com If you have further questions, please continue to send them to this email address and we will reply within 1 business day (latest).

• We update COVID-19 Advisory Page daily and we continue to add to the SEA Site FAQs as well. Check them out.

• Starting next week, we’ll hold weekly live Q&A sessions via Zoom webinar. Keep an eye out for a meeting invitation.

 

CONTACTS

Many of you asked for specific contacts during the Town Hall meetings. Please see below. As mentioned earlier, you can always send messages to covid-19@agcbio.com if you are unsure where to direct a question or concern.

• SEA Site Head — Chris Holt (cholt@agcbio.com)

• SEA EHS — Shyam Mahanti (smahanti@agcbio.com)

• Global EHS — David Steinbacher (dsteinbacher@agcbio.com)

• SEA HR — Mark Honda (mhonda@agcbio.com)


24 MARCH 2020 | Message from Chris Holt 

Dear SEA Team

Please find the following information and update with respect to the COVID-19 outbreak. 

 

STAY AT HOME PROCLAMATION FOR WASHINGTON STATE

• As you may know, Governor Inslee issued a “Stay at Home” statewide proclamation instructing all Washingtonians to stay at home for the next two weeks. This is not the same as a “Shelter in Place” order. You’re still allowed to go outside, to the grocery store, and to conduct essential business. As we are a business that provides health-related services we are defined as being part of the essential infrastructure during the COVID-19 pandemic.

• If you have been deemed an Essential or Essential - Hybrid Employee, please make sure to carry the following items with you at all times:

Essential Employee Declaration Forms

Proof of employment (i.e. business card, paystub, etc.)

• Please Contact your manager right away if you are an essential employee and you did not receive your Essential Employee Declaration Form.

 

VIRTUAL TOWN HALL MEETINGS

• Thank you to all who attended Friday’s Town Hall.  We received a number of questions relating to the COVID-19 situation, which continues to develop daily. For those who were unable to attend, a second virtual Town Hall meeting is scheduled for today at 2pm. We’ll have another brief presentation (the same that was presented last Friday) followed by an open Q&A session. Contact Bria Polonsky if you did not receive the meeting invitation.

 

TRAINING: WORKING REMOTELY

• You should have received an email this morning from Learning & Performance. With the number of our global employees now working remotely, we are offering training and resources to support you. Training options include “Effectively Using Zoom” and “Hosting Successful Virtual Meetings.” If you did not receive the email regarding the training and other resources, contact Krista Lewis at krlewis@agcbio.com.

 

COVID-19 ADVISORY PAGE

• For the latest information relating to the COVID-19 pandemic and specifically developments at the Seattle site, visit the COVID-19 Advisory Page at agcbio.com/covid-19. The page is updated daily.

 

You can also expect more information coming soon regarding:

• Thermometer provision and use on site

• Social distancing in operations (including face masks)

• Lunch arrangements for essential and essential-hybrid employees

 

And finally a reminder that if anyone has a change in circumstances relative to their health or travel status please notify your Manager, EHS and HR.

 

Best Regards

Chris


24 MARCH 2020 | Message from Learning & Performance 

Hello, Seattle Team! 

With the number of our global employees now working remotely, we’d like to offer some training and resources to help. Please see below for training offerings and calendar links. If you’re unable to attend the training below, we'll make recordings available afterwards. Simply click on a calendar link to add it to your calendar. 

If you have questions about this training or would like to request specific training, please contact Krista Lewis at krlewis@agcbio.com.

TRAINING: “Effectively Using Zoom”

MARCH 26 (10am)  or MARCH 31 (2pm)

 

Want some tips and tricks on virtual meeting etiquette? If so, click here to see best practices. Want a step-by-step user guide for using Zoom? If so, click here for instructions and troubleshooting help. 

 

TRAINING: “Hosting Successful Virtual Meetings”

MARCH 27 (3pm)

 

RESOURCES

LinkedIn Learning is now offering free online courses on topics such as:

• Maximizing Efficiency and Productivity of Remote Work
• Managing the Impact of Adjusting to Your New Work Environment
• Remotely Managing and Leading Teams
• Getting to Know Remote Work Productivity Tools

 

These online classes typically require an expensive yearly subscription, so take advantage while you can! Click here and then scroll down to see all of the available courses.

 

Finally, here’s an article that you might find helpful: “How to Work From Home Without Losing Your Sanity.”


23 MARCH 2020 | In the News

Governor Inslee issues ‘stay at home’ proclamation for Washington state

Gov. Inslee address Washington state residents on Monday, March 23, 2020. (TVW screengrab)


17 MARCH 2020 | Message from Chris Holt

Attachment: SEA COVID-19 Visitor Entry Checklist 

Dear SEA Team,

I want to reinforce the recent message from Patricio concerning the health of our team members here at AGC Biologics, and those who work closely with us such as our customers, vendors, and contractors.  In order to give each of these key areas the optimum level of focus and responsiveness

I am delegating the site access authorization from myself to the appropriate members of the LT. Hence, with immediate effect and until advised otherwise the following LT members will be responsible for the following:

Byron Kneller will be responsible for the review and authorization of all Customer related visits to site – this encompasses the following and includes visits already planned and new activity proposed

• New Customer Visits

• Existing Customer Visits (JSCs, Core Team and Sub Team meetings)

• PIP access to site

• Customer Audits

Byron will work closely with the BD and the PM teams to co-ordinate this activity.  In all cases, we should encourage these meetings to take place via Teleconference / Skype / Zoom where practically possible.

 

Tim Jors will be responsible for the review and authorization of all Vendor and Supplier related visits and support to the site related to Consumable, Raw & Single Use Material – this encompasses the following and includes visits already planned and new activity proposed:

• Sales visits from any Consumable, Raw & Single Use Material Vendor and Supplier representatives

• Any other Technical meetings with Consumable, Raw & Single Use Material Vendors and Suppliers

Tim will work closely with the personnel, managers and LT members involved to co-ordinate this activity.  In all cases, we should encourage these meetings to take place via Teleconference / Skype / Zoom where practically possible.

 

Scott Efird will be responsible for the review and authorization of all Vendor and Supplier related visits and support to site related to all other activities, – this encompasses the following and includes visits already planned and new activity proposed:

• All Vendors and Suppliers associated with the AMY 2.0 construction activity in B11 & B12

• Service & Maintenance visits from Vendors and Suppliers supporting all Manufacturing / PD / SCM / QC operations

• Services provided to the site such as Security, Landscaping, Housekeeping, Food Provision etc

Scott will work closely with the personnel, managers and LT members involved to co-ordinate this activity.  In all cases, we should encourage these meetings to take place via Teleconference / Skype / Zoom where practically possible.

 

Please Note –

• The delegation above excludes all Contract and Temporary labor.  Their presence on site will continue to be managed directly by the appropriate LT member and their teams with their presence on site being authorized by myself.

• All other visit related activity outside of the scope above will continue to be authorized by myself

 

Building Entry Checklist

• To support all visitors to site.  I have attached a Visitor Entry Checklist that all visitors to site will need to complete prior to being granted access.

• In your planning conversations with vendors prior to their visit please talk them through this process.

• When they arrive on site security / reception will complete it with them

• There will be copies left at reception and with security.

• This comes into effect first thing Weds 18MAR20

 

Thank you all for your continued efforts to keep yourselves and each other healthy.

As ever, any questions please advise.

 

Regards

Chris


13 MARCH 2020 | Site Update

Effective Monday, March 16, Seattle team members who can perform their jobs remotely will be directed to work from home (non-essential employees). The guiding premise is those who are not required to be on site in order to perform the majority of their job duties. LT members will communicate next steps to their teams today and this will include more guidance for the following:

• Non-essential employees working remotely

• Essential employees who can progress a hybrid approach of on-site and remote working to fulfill their job duties

• Essential employees who are required to be on site to fulfill their job duties

 

The health of our team members remains our number one priority. Let’s continue to be vigilant in efforts to prioritize health and safety, while maintaining our business operations.

 

You can find Working From Home Guidelines here


13 MARCH 2020 | Message from our CEO

 

Dear AGC Biologics Employees,

As you know, the Novel Coronavirus (COVID-19) is now a classified pandemic. Several drastic actions have been taken by authorities worldwide to mitigate the spread of the virus. This is an emergency situation and we must act accordingly.

 

My primary concern is the health of our team members here at AGC Biologics, and those who work closely with us (employees, vendors, and contractors). As responsible individuals, we must take care of ourselves first. This is our TOP priority! Please take every precaution to minimize contact with others and apply proper hygiene and disinfecting measures.

 

In addition to taking care of our own health, we have a responsibility to the patients who depend on us. The newly established Business Continuity Committee, which I am part of, is responsible for the actions and policies put in place to ensure that we continue to operate. The Committee is in constant surveillance of the situation and we are implementing new measures every day. Please make sure to read all communication and follow the guidance provided by your site leadership team.

 

I am confident that we will overcome this situation soon. In the meantime, please take care of yourselves – your health and wellness comes first.

 

Kind Regards,

 

Patricio E. Massera

President & CEO


11 MARCH 2020 | Message from Chris Holt

Hi Team

There have been a number of significant developments today including public school closures in WA, public building closures in Denmark and over the last few minutes a travel ban to the US from Europe.  The ExT are working with David and the site Leadership Teams to provide a more detailed view on next steps.  You can expect these to be rolled out over the coming days.

In the meantime please find the following update –

• All vendor, supplier and customer visits to the SEA site have to be approved by me (including visits already planned).  In all cases we should encourage these meetings to take place via Teleconference / Skype / Zoom where practically possible.

• All business travel by SEA employees, both domestic and international will need to be approved by me.

• As a precaution and to be consistent with our meeting guidelines we will be cancelling the Town Hall meeting scheduled for Weds 18MAR20

• If you have been ill recently and plan to return to work please follow the guidelines –

If you have been suffering from non-flu like symptoms please wait to return to work until 24hrs after your symptoms get better (without fever reducing medication)

If you have been suffering from flu like symptoms please wait to return to work until 72hrs after your symptoms get better (without fever reducing medication)
REMINDER - To help us understand and hence help manage the employee health status of the site.  It is extremely important that -

Employees (permanent, temporary and contractors) inform your Manager, EHS and HR of any international travel undertaken in the last 6 weeks or planned by themselves/family members living within the same household.

Any employees (permanent, temporary and contractors) inform your Manager, EHS and HR of any contact (for themselves or their family members living in the same household) with personnel or residents linked to the Life Care Center of Kirkland, WA.

If you are feeling ill, please –

Inform your Manager, EHS and HR

Follow the approach of consulting a doctor/medical professional prior to coming to the site.

If anyone has a change in circumstances relative to the above, please notify your Manager, EHS and HR.

More guidance and information will follow on Thursday.

Thanks for your attention and patience during this challenging period. Communication and vigilance is key.

Chris


9 MARCH 2020 | Message from Chris Holt

Dear SEA Team

Please find the following update –

• As a reminder, please remember to update your manager, HR and EHS regarding any changes in your health circumstances that may relate to this outbreak.

• We have received a number of questions about handling packages, mail and goods that we both ship and receive.  The best guidance that we have received suggests low survivability of coronavirus on surfaces and shipments are not currently seen as a risk.  The FAQ on this topic from the U.S. CDC is as follows:

Question: Am I at risk for COVID-19 from a package or products shipping from China?

Answer: There is still a lot that is unknown about the newly emerged COVID-19 and how it spreads. Two other coronaviruses have emerged previously to cause severe illness in people (MERS-CoV and SARS-CoV). The virus that causes COVID-19 is more genetically related to SARS-CoV than MERS-CoV, but both are betacoronaviruses with their origins in bats. While we don’t know for sure that this virus will behave the same way as SARS-CoV and MERS-CoV, we can use the information gained from both of these earlier coronaviruses to guide us. In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.

• We recommend tighter controls in terms of food on site as follows

Please limit the amount of candy placed in bowls in common areas for sharing.  We have actioned this already in the reception areas for B11 & B12

If you have excess food left over from lunchtime meetings, please limit its distribution to those who attended the meeting, rather than leave it in common areas for broader sharing

• For those of you who might be new to the area and have not yet registered with a primary health provider.  We recommend that in the event of feeling sick with coronavirus like symptoms that you go to an urgent care center, rather than a hospital.  Some of the local urgent care centers are listed below

For people working with suppliers, vendors, temporary, contract or construction employees please make sure that this message is shared with them.  I have included the original two updates below for folks who might have missed them.

If you have any questions, suggestions or require additional information or support, please reach out to your manager, EHS, HR or myself.

Best Regards

Chris

 

 

Local Medical Facilities

 

Evergreen Health Medical Center - Kirkland

12040 NE 128th Street, Kirkland, WA  98034

Urgent Care open 24/7

425-899-1700

 

Evergreen Health Urgent Care - Woodinville

16916 140th Ave NE, Woodinville, WA 98072

Urgent Care open M-F (8am-8pm); Weekends (9am-5pm)

425-488-2273 

Kaiser Permanente Bellevue Medical Center

11511 NE 10th Street, Bellevue, WA 98004

Urgent Care open 24/7

425-502-3000

Kaiser Permanente Lynnwood Medical Center

20200 54th Avenue W, Lynnwood, WA 98036

Monday – Friday: 8:00am - 5:00pm

425-672-6400


5 MARCH 2020 | Message from Chris Holt

Dear SEA Team

Please find the following update -

• We have received updated guidance from AGC that covers next steps with respect to what to do if a fellow employee has been diagnosed with Coronavirus.  Specifically –

Any colleague who may have been in close contact with the impacted employee in the 6 days prior to diagnosis should self-quarantine for 14 days.  ‘Close Contact’ is defined as -

Direct contact (handshake etc.)

Indirect contact (within approx. 2m / 6 feet or less for 15 minutes or longer)

The work area used by the impacted employee will be disinfected by our housekeeping provider. (work area = Desk, chair, locker, and common areas that they would utilize during their typical day’s activities)

EHS will initiate these activities in the event of being notified of an impacted employee

• To help us understand and hence help manage the employee health status of the site.  It is extremely important that -

Employees (permanent, temporary and contractors) inform your Manager, EHS and HR of any international travel undertaken in the last 6 weeks or planned by themselves/family members living within the same household.

Any employees (permanent, temporary and contractors) inform your Manager, EHS and HR of any contact (for themselves or their family members living in the same household) with personnel or residents linked to the Life Care Center of Kirkland, WA.

If you are feeling ill, please –

Inform your Manager, EHS and HR

Follow the approach of consulting a doctor/medical professional prior to coming to the site.

If anyone has a change in circumstances relative to the above, please notify your Manager, EHS and HR.

• Working from home.  Given the current status of Northshore District school closures and the potential that other districts may follow suit.  The following applies -

We have instructed the LT members to work with their teams to identify -

Which personnel are impacted by these closures

Which personnel across their teams can work from home

Which staff are essential for ongoing operations.

Please do not assume you can work from home until you have discussed the subject with your manager.

In the event that non-essential staff cannot work from home, though need to be at home due to the impact of school closures, then we advise that they are able to use their sick leave allowance to cover their hours expended.

If you are in the one or more of the categories below and feel the need to act with caution.  Then the option of utilizing your sick allowance to stay at home & not work is available.  Please co-ordinate with your manager and EHS if this is the case.

Are Over 60 years of age

Have an underlining health condition (heart disease, lung disease, diabetes)

Have a weakened immune system

Are pregnant

We are working with our customers, vendors and service providers to minimize travel into the SEA site where practical.

We are continuing to provide the BioPath training program with Edmunds School District and coordinating with them in the event of any status changes.

We have increased our provision of hand sanitizers to cover all meeting rooms and common areas – if we have missed anywhere or run out please advise Shyam or Bria ASAP please.

We will also be putting sanitization wipes in common areas from 06MAR20.  Please feel free to use them and support the site efforts by ‘cleaning as you go’

Please try and minimize the number of meetings and the number of people in meetings (to less than 6).  To support these please use Skype / Zoom capabilities where practical, plus advise Bria Polonsky if you need access.

As a reminder the EAP service is available on 800-316-2796 to provide support during this challenging period.

For people working with suppliers, vendors, temporary, contract or construction employees please make sure that this message is shared with them.

As always if there are any questions please do not hesitate to reach out to your manager, EHS, HR or myself.  We will be monitoring the status of the outbreak and be updating guidance where appropriate.

Best Regards

Chris


3 MARCH 2020 | Message from Chris Holt

Dear SEA Team

AGC Biologics will be issuing a pair of documents within the next 24 Hours to provide General Guidance as well as an updated Travel Policy to support management of the Coronavirus situation as it currently stands.

To supplement these we want to provide some immediate guidance that will complement the documents to be issued.  Effective immediately:

1.  We request that employees (permanent, temporary and contractors) inform us of any international travel undertaken in the last 6 weeks or planned by themselves/family members living within the same household.

2.  We request that any employees (permanent, temporary and contractors) inform us of any contact (for themselves or their family members living in the same household) with personnel or residents linked to the Life Care Center of Kirkland, WA.

3.  If you are feeling ill, please follow the approach of consulting a doctor/medical professional prior to coming to the site.

4.  A reminder that if anyone has a change in circumstances relative to points 1, 2 & 3 above that you notify your Manager, EHS and HR.

5.  Recommendation that any external visitors planning to travel internationally or within EU to visit us consider the option of a TC first and only travel if critical.

6.  Hand sanitization and the provision of extra materials to help with this will be staged around the buildings.

7.  The provision of face masks/beard covers will be made for those that choose to use them.

8.  Increased cleaning / housekeeping provision will be implemented and all are encouraged to support this by maintaining a clean working environment themselves as well.

9.  For people working with suppliers, vendors, temporary, contract or construction employees please make sure that this message is shared with them.

As always if there are any questions please do not hesitate to reach out to your manager, EHS or myself.  We will be monitoring the status of the outbreak and be updating guidance where appropriate.

Best Regards

Chris